City Projects

Open Records Request Form (pdf)

Open Records

• Request A Record
• Fees
• Open Records Exceptions

Most records maintained by the City are open for inspection and/or copying by individuals under the Kansas Open Records Law. Commonly requested records include: ordinances, resolutions, minutes from open meetings, salaries of public officials, and budgets.  For easy access, the City makes records such as agendas and minutes available through this website. An Open Records Brochure can be found on the Shawnee Connect Brochures Library.

Request A Record

Records not available on the City's web site may be available for copying or viewing by contacting the City Clerk at (913) 631-2500 ext. 242. The City Clerk serves as the City’s Freedom of Information Officer.

An Open Records Request form may be required depending upon the information requested. Please be as specific as possible when making the request. The more specific a request is the easier it is for City staff to respond. Most requests are processed within 3 business days.

Although every attempt will be made to provide information requested, it is not always possible. There are a number of reasons why a request may be denied.

• The specific record requested does not exist;
• The request was unclear and should be resubmitted with more detail;
• The record requested is closed to protect an important privacy interest;
• The requestor intends to use the record or information for the purpose of selling or offering for sale any property or service in violation of K.S.A. 45-230.

Written notification will be provided if there is a delay or if the request cannot be fulfilled.

Fees

Records currently provided at no charge include: agendas and packets. The City charges a fee for all other records to cover the cost of staff time required to make the information available and for the cost of copying or reproducing records. Generally, the charge is $0.25 per page. A complete list of fees can be found in Policy Statement 15 - Open Records.

Open Records Exceptions

There are some records that contain information which is private in nature and because of this the documents are excluded from disclosure requirements under the Kansas Open Records Act (K.S.A. 45-221). Some of the records exempted by the law include personnel information of City employees; medical treatment records; records which are protected by the attorney-client privilege or the rules of evidence; records containing personal information compiled for census purposes; and criminal investigation records.

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City Hall, 11110 Johnson Drive, Shawnee, KS 66203
(913) 631-2500 Fax (913) 631-7351 E-Mail