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CITY OF SHAWNEE
CITY COUNCIL MEETING
MINUTES
February 27, 2017
7:00 P.M.

Michelle Distler – Mayor

Councilmembers Present Staff Present
Councilmember PflummCity Manager Gonzales
Councilmember NeighborDeputy City Manager Charlesworth
Councilmember JenkinsAssistant City Manager Sunderman
Councilmember KemmlingCity Clerk Powell
Councilmember VaughtCity Attorney Rainey
Councilmember MeyerFinance Director Rogers
Councilmember SandiferPlanning Director Chaffee
Councilmember KenigPublic Works Director Whitacre
Parks and Recreation Director Holman
Development Services Dir. Wesselschmidt
Police Chief Moser
Fire Chief Mattox
Communications Manager Breithaupt
Applicants Development Chapman
Assistant Public Works Director Gard
Stormwater Manager Gregory
Business Liaison Holtwick
Street Program Manager Khongmaly
Transportation Manager Manning
Visit Shawnee Executive Director Fern

(Shawnee City Council Meeting Called to Order at 7:00 p.m.)
A. ROLL CALL

MAYOR DISTLER: Good evening and welcome to tonight's meeting of the Shawnee City Council. I would ask that you please silence your electronic devices at this time.

I am Mayor Michelle Distler and I will be chairing this meeting. I will do a roll call at this time. Councilmember Neighbor.

COUNCILMEMBER NEIGHBOR: Present.

MAYOR DISTLER: Councilmember Pflumm.

COUNCILMEMBER PFLUMM: Present.

MAYOR DISTLER: Councilmember Jenkins.

COUNCILMEMBER JENKINS: Present.

MAYOR DISTLER: Councilmember Kemmling.

COUNCILMEMBER KEMMLING: Present.

MAYOR DISTLER: Councilmember Vaught.

COUNCILMEMBER VAUGHT: Present.

MAYOR DISTLER: Councilmember Meyer.

COUNCILMEMBER MEYER: Present.

MAYOR DISTLER: Councilmember Sandifer.

COUNCILMEMBER SANDIFER: Present.

MAYOR DISTLER: Councilmember Kenig.

COUNCILMEMBER KENIG: Present.

MAYOR DISTLER: Thank you.

B. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

MAYOR DISTLER: And I see we have some scouts in the audience with us tonight. So, if they’ll come forward lead us in the Pledge of Allegiance followed by a moment of silence, please?

(Pledge of Allegiance and Moment of Silence)

MAYOR DISTLER: Thank you. Now, if you’d like to introduce yourselves real quick before you sit down and tell us which troop you’re with.

COUNCILMEMBER PFLUMM: Yeah. Come on up, guys, all the way up here. Name, rank and serial number.

(Boy Scouts introduced themselves)

MAYOR DISTLER: Thank you very much.

(Applause)

MAYOR DISTLER: Okay. Before we begin our agenda, I'd like to explain our procedures for public input. During the meeting I will offer the opportunity for public input. If you would like to speak to the Council at any of those times, please come forward to the microphone. I will ask you to state your name and address for the record and then you may offer your comments. So that members of the audience can hear your comments, I would ask that you speak directly into the microphone. By policy, comments are limited to five minutes and no person may speak more than twice to any one agenda item. After you are finished, please sign the form on the podium to ensure we have an accurate record of your name and address.

In addition, while we won't do a roll call vote on every vote, I will state Councilmembers' names who vote in minority so that our listening audience will have a clear and accurate record of the vote.

C. CONSENT AGENDA
MAYOR DISTLER: So, the next item on the agenda is the Consent Agenda. Does anyone have an item they would like to remove from the Consent Agenda? Seeing none, I will accept a motion.

COUNCILMEMBER SANDIFER: Motion to approve.

COUNCILMEMBER JENKINS: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Sandifer and seconded by Councilmember Jenkins to approve the Consent Agenda. The motion carried 8-0.]
D. MAYOR’S ITEMS

MAYOR DISTLER: The next item on the agenda is Mayor's Items. The only thing I have, I was – City Manager Gonzales and Chief Mattox and Chief Moser and some other employees, we participated in a dodgeball tournament Friday night for Ray Marsh Elementary as a fundraiser. And got to thinking that it would be not only a great team builder for City staff and the Council, but possibly a fundraiser as well. So, we’re going to work out the logistics on that and then kind of just fore-thinking in that the departments will play against each other and the winning department gets to play against the City Council. So, probably after budget season.

COUNCILMEMBER MEYER: We’ll play against each other?

COUNCILMEMBER VAUGHT: After my knee surgery?

MAYOR DISTLER: Yeah. After budget session, so we’ll get this worked out. And so just keep in your mind and if you can think of anything as far as fundraising and logistics and that type of stuff, so we’d like to do that. And it was a good time. And I think it would be great to open it up to the community and have them come in and see us, all of us, staff and the Governing Body in a different capacity than our day-to-day jobs.

So, Mr. Sandifer.

COUNCILMEMBER SANDIFER: So, this is for all the Councilmembers during budgets season so they really understand should make it [inaudible].

COUNCILMEMBER PFLUMM: Or you may get to blast somebody.

MR. RAINEY: There will be liability waivers, right?

COUNCILMEMBER MEYER: Of course. Of course.

COUNCILMEMBER VAUGHT: Will we be coached by [inaudible]?

COUNCILMEMBER MEYER: Oh, boy.

E. BUSINESS FROM THE FLOOR

MAYOR DISTLER: The next item is Business from the Floor. Is there anyone who has comments on an issue that is not on tonight’s agenda? Seeing none, the next items on the agenda is Public Items.

F. PUBLIC ITEMS

1. CONSIDER CONTRACT NO. 2017-0019, AN EXCISE TAX ABATEMENT AGREEMENT WITH RIVERVIEW LAND DEVELOPMENT COMPANY, FOR RIVERVIEW, 3rd PLAT, LOCATED AT 47th STREET AND MILLRIDGE.

MAYOR DISTLER: Item Number 1 is to Consider Contract No. 2017-0019, an Excise Tax Abatement Agreement with Riverview Land Development Company for Riverview, 3rd Plat, located at 47th Street and Millridge.

Pursuant to policy, Riverview Land Development Company has formally requested to be considered for the conditional abatement of the excise tax on 31.24 acres of unplatted land generally located at 47th Street and Millridge for the purpose of developing a 58 lot single family residential subdivision.

The recommended action is to approve and authorize the Mayor to sign the agreement. Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER PFLUMM: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Vaught moved and seconded by Councilmember Pflumm to approve and authorize the Mayor to sign the Excise Tax Abatement Agreement with Riverview Land Development Company.
The motion carried 8-0.]

2. CONSIDER CONTRACT NO. 2017-0020, AN EXCISE TAX ABATEMENT AGREEMENT WITH LDR PLUS 3, LLC, FOR HERRINGTON PARK, 4TH PLAT, LOCATED IN THE 21300 BLOCK OF W. 65TH TERRACE.

MAYOR DISTLER: Item Number 2 is to Consider Contract No. 2017-0020, an Excise Tax Abatement Agreement with LDR Plus 3, LLC, for Herrington Park, 4th Plat, Located in the 21300 Block of W. 65th Terrace.

Pursuant to policy, LDR Plus 3, LLC, has formally requested to be considered for the conditional abatement of the excise tax on 14.06 acres of unplatted land generally located in the 21300 block of W. 65th Terrace for the purpose of developing a two-lot multi-family residential subdivision. The recommended action is to approve and authorize the Mayor to sign the agreement.

Does anyone on the Council have any questions? Is there anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER PFLUMM: So moved.

COUNCILMEMBER NEIGHBOR: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Neighbor to approve and authorize the Mayor to sign an Excise Tax Abatement Agreement with LDR Plus 3, LLC. The motion carried 8-0.]

3. CONSIDER RESOLUTION NO. 1795, AMENDING RESOLUTION NO. 1787 AND AUTHORIZING GENERAL OBLIGATION BONDS TO PAY FOR THE NIEMAN SOUTH STORMWATER IMPROVEMENT PROJECT, P.N. 3400.

MAYOR DISTLER: Item Number 3 is to Consider Resolution No. 1795, Amending Resolution No. 1787 and Authorizing General Obligation Bonds to Pay for the Nieman South Stormwater Improvement Project, P.N. 3400. The Governing Body adopted Resolution No. 1787 on July 25, 2016, authorizing the construction of the Nieman South Stormwater Improvement Project. The estimated cost for the project has increased by $552,578 and portions of the Resolution need to be amended in order to authorize the use of General Obligation Bonds for the additional costs. The recommended action is to adopt Resolution No. 1795.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER MEYER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Meyer to adopt Resolution No. 1795. The motion carried 8-0.]

4. CONSIDER RESOLUTION NO. 1796, PROVIDING FOR THE SALE OF GENERAL OBLIGATION INTERNAL IMPROVEMENT AND REFUNDING BONDS, SERIES 2017A, IN THE APPROXIMATE PRINCIPAL AMOUNT OF $9,615,000.

MAYOR DISTLER: Item Number 4 is to Consider Resolution No. 1796, Providing for the Sale of General Obligation Internal Improvement and Refunding Bonds, Series 2017A, in the Approximate Principal Amount of $9,615,000.

Staff has coordinated with Bond Counsel and the City's Financial Advisors to structure a proposed debt issuance through General Obligation Bonds to fund all or part of three capital projects and to refinance outstanding debt that was issued in 2006 over a ten-year term. The estimated amount of the bond is $9,615,000. The Governing Body by Resolution authorizes and fixes the time and details for the sale of the Bonds which would be March 27, 2017 at 10:00 a.m. The recommended action is to adopt Resolution No. 1796.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER PFLUMM: So moved.

COUNCILMEMBER KENIG: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Kenig to approve Resolution No. 1796. The motion carried 8-0.]

5. CONSIDER RESOLUTION NO. 1797 CONSENTING TO SUBLEASE OF A PORTION OF THE AIRTEX, INC. PROJECT FINANCED WITH FEDERALLY TAXABLE PRIVATE ACTIVITY REVENUE BONDS.

MAYOR DISTLER: Item Number 5 is to Consider Resolution No. 1797 Consenting to Sublease of a Portion of the Airtex, Inc. Project Financed with Federally Taxable Private Activity Revenue Bonds.

The City issued Federally Taxable Private Activity Revenue Bonds to finance the acquisition and construction of the Airtex, Inc. Project. Airtex has requested consent to sublease a portion of the project to Amazon for a distribution center. A Resolution consenting to the sublease is required. The recommended action is to adopt Resolution No. 1797.

Does anyone on the Council have any questions? Mr. Pflumm.

COUNCILMEMBER PFLUMM: Just curious why we have to do that. Why they have to request us to --

CITY MANAGER GONZALES: Mr. Serrano could probably give you a much fuller answer.

MR. SERRANO: Is this turned on? Councilmember Pflumm, pursuant to the least agreement, in order -- we have a restriction on the transfer or an assignment or a sublease or a pledge or mortgage of the property that is subject to an IRB, industrial revenue bond. Primarily the reason of the restriction is to ensure that an economic incentive that it is being granted, may be either directly or indirectly to a subtenant goes before the Governing Body for approval so that there is not an inflammatory or maybe suspect subtenant that would receive an abatement.

COUNCILMEMBER PFLUMM: Okay.

MAYOR DISTLER: Does anyone else on the Council have any questions? Okay. Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER MEYER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Meyer to adopt Resolution No. 1797. The motion carried 8-0.]

G. STAFF ITEMS

1. CONSIDER BIDS AND AWARD CONTRACT NO. 2017-0021 FOR THE 2017 MILL & OVERLAY PROGRAM.

MAYOR DISTLER: The next item on the Agenda is Staff Items. Item Number 1 is to Consider Bids and Award Contract No. 2017-0021 for the 2017 Mill & Overlay Program. Bids were received from five contractors on February 17, 2017. The low bidder was McAnany Construction, Shawnee, KS, in the amount of $6,985,191. The recommended action is to award the bid and approve and authorize the Mayor to sign a contract.

Does anyone on the Council have any questions? Mr. Jenkins.

COUNCILMEMBER JENKINS: Yeah. Just a question for Doug. Did we get a good deal again this year by doing -- getting those bids out early?

MR. WESSELSCHMIDT: Kevin is going to answer for me tonight.

COUNCILMEMBER JENKINS: Just wanted to get some feedback on that. Last year it worked out pretty well. I just want to --

MR. MANNING: Yeah. Prices were up a little bit from last year. But overall, we did get some good prices.

COUNCILMEMBER JENKINS: Okay. Thank you.

MAYOR DISTLER: Anyone else on the Council have any questions? Does anyone from the audience that would like to speak to this item? Okay. Seeing none, I will accept a motion.

COUNCILMEMBER PFLUMM: So moved.

COUNCILMEMBER JENKINS: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Jenkins to approve and authorize the Mayor to sign a contract for the 2017 Mill and Overlay Program with McAnany Construction for $6,985,191.
The motion carried 8-0.]

2. CONSIDER BIDS AND AWARD CONTRACT NO. 2017-0022 FOR THE 2017 MOWING CONTRACT.

MAYOR DISTLER: Item Number 2 is to Consider Bids and Award Contract No. 2017-0022 for the 2017 Mowing Contract. Bids were received from two contractors on February 10, 2017. The low bidder was Kansas Land Management in the amount of $186,170.32. The recommended action is to award the bid and approve and authorize the Mayor to sign a contract.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER SANDIFER: Motion to approve.

COUNCILMEMBER PFLUMM: So moved. Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Sandifer and seconded by Councilmember Pflumm to award the bid and authorize the Mayor to sign the contract for the 2017 Mowing Contract with Kansas Land Management for $186,170.32.
The motion carried 8-0.]

3. CONSIDER APPROVING FINAL PLANS FOR THE CIVIC CENTRE GYM ROOF REPLACEMENT PROJECT.

MAYOR DISTLER: Item Number 3 is to Consider Approving Final Plans for the Civic Centre Gym Roof Replacement Project.

The roof on the Civic Centre is part of the original building and was installed in 1991. It has deteriorated to a point where it leaks and repairs are no longer effective. RTI Consultants has recommended replacement. Final plans have been prepared and are ready for approval. Replacements are budgeted in the Equipment and Facility Reserve Fund. The recommended action is to approve the Final Plans and authorize staff to advertise the project for bid.

Does anyone on the Council have any questions? Anyone from the audience --

COUNCILMEMBER JENKINS: Michelle.

MAYOR DISTLER: Mr. Jenkins.

COUNCILMEMBER JENKINS: I had a question. Yeah. Just a point of clarification actually, just so I’m making sure I’m on the right page. But this is just for the portion of the roof over the gymnasium, is that correct? Or is it the entire roof of the Civic Centre? I got the feeling it was just for a portion of it.
MS. GARD: That’s correct. It’s just the portion of the room over the gym. This area in black here.

COUNCILMEMBER JENKINS: Talking 10,000 square feet.

MS. GARD: The rest of it is here and we replaced this last year.

COUNCILMEMBER JENKINS: Ten thousand square feet for 181,000.

COUNCILMEMBER PFLUMM: Well, that’s -- is that a --

MS. GARD: That’s an estimate.

COUNCILMEMBER PFLUMM: That’s a budgeted amount --

MS. GARD: Yeah.

COUNCILMEMBER PFLUMM: -- and it’s going out for bids, right?

MS. GARD: Uh-huh. Yeah. We’ll be going out for bids.

COUNCILMEMBER JENKINS: Okay. Thank you.

MAYOR DISTLER: Anyone else on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER SANDIFER: Motion to approve.

COUNCILMEMBER PFLUMM: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Sandifer and seconded by Councilmember Pflumm to approve the final plans for the Civic Center Gym Roof Replacement Project and authorize staff to advertise the project for bids.
The motion carried 8-0.]

4. CONSIDER APPROVING FINAL PLANS FOR THE CITY HALL BASEMENT REMODEL PROJECT.

MAYOR DISTLER: Item Number 4 is to Consider Approving Final Plans for the City Hall Basement Remodel Project.

This project was identified as part of the facility improvements in the 2017 Budget process and provides for additional office space. Final plans have been prepared and are ready for approval. The project is budgeted in the Equipment and Facility Reserve Fund and is estimated at $73,050. The recommended action is to approve the Final Plans and authorize staff to advertise the project for bid.

Does anyone on the Council have any questions? Mr. Pflumm.

COUNCILMEMBER PFLUMM: Yeah. I was just -- we’re getting like 600 square feet out of this. Is that correct?

CITY MANAGER GONZALES: Mr. Whitacre can answer.

MR. WHITACRE: Doug Whitacre, Public Works Director. Yes. There’s 600 square feet of that large conference room downstairs that we’ve cleaned out and then we’ll be able to tie it in with the Stormwater office because we’ve moved them upstairs where Public Works is and tie that area together and make it a workable, you know, usable office space.

COUNCILMEMBER PFLUMM: Is there anything big we’re doing down there? Because I mean price per square foot seemed like a little bit high.

MR. WHITACRE: This is just an estimate.

COUNCILMEMBER PFLUMM: Okay. Okay.

MR. WHITACRE: We’re going out to bid. This is just a budgeted estimate. But we’ve got to put -- obviously it’s just raw concrete walls down there, so we’ve got to put a ceiling, you know, get air vents over in there, you know, flip the fire, you know, sprinkler system, electrical and then finish the walls so that it’s a finished office space and put the, you know, ceiling and floor covering.

COUNCILMEMBER PFLUMM: Okay. Thanks.

MAYOR DISTLER: Any other questions? Mr. Kemmling.

COUNCILMEMBER KEMMLING: I guess it’s more of a comment than anything else. I mean when I built my space it was seven years ago, but I paid 80 a square foot and this looks like 120. So, I don’t know if construction costs have gone up that much. But I mean I had to trench concrete and completely finish it, too. So, I don’t -- I mean this is just an estimate. I guess we’ll see when the bid comes back, but I don’t know if --

COUNCILMEMBER MEYER: Construction was on sale back then.

COUNCILMEMBER KEMMLING: It may have been on sale back then. But we did some hefty stuff. Like I said, we had to trench concrete and do a bunch of stuff that was not typical for when you’re finishing out a space. So, I guess we’ll see when the bids come back what the specific amount is, but just a comment.

MAYOR DISTLER: Any other questions or comments from the Council? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER PFLUMM: So moved.

COUNCILMEMBER NEIGHBOR: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Neighbor to approve the final plans for the City Hall Basement Remodel Project and authorize staff to advertise the project for bids. The motion carried 8-0.]

5. CONSIDER BIDS AND AWARD CONTRACT NO. 2017-0023 FOR SHAWNEE TOWN 1929 SITE IMPROVEMENTS PROJECT, P.N. 3418.

MAYOR DISTLER: Item Number 5 is to Consider Bids and Award Contract No. 2017-0023 for the Shawnee Town 1929 Site Improvements Project, P.N. 3418.

This project is on the Capital Improvement Plan. Bids were received from six contractors on February 10, 2017. Based on the project budget and favorable bids, there is adequate funding for the base bid as well as two Alternates. The low bidder is Max Rieke Bros., Inc., Shawnee, KS, in the amount of $166,944.68. The recommended action is to approve and authorize the Mayor to sign the contract to include the Base Bid and two Alternates.

Does anyone on the Council have any questions? Mr. Jenkins.

COUNCILMEMBER JENKINS: Yes. This is good in terms of the fact that it come in at 166,000 when we had set aside 300,000 for this. Is there any comment on the remainder of the balance on that, what that would be directed toward? Or is there a use? You were hoping we would come in low so we’d be able to use it?

CITY MANAGER GONZALES: Well, all of that funding is in the special Park and Rec Fund, which solely funds Shawnee Town improvements. So, anything that is left over will go further towards the Shawnee Town Strategic Plan. So, it’s great.

COUNCILMEMBER JENKINS: They had a pretty heavy plan to –

CITY MANAGER GONZALES: Right.

COUNCILMEMBER JENKINS: -- for the future here. So, okay.

CITY MANAGER GONZALES: We were very pleased with the bids.

MAYOR DISTLER: Any other questions or comments from the Council? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER SANDIFER: Motion to approve.

COUNCILMEMBER PFLUMM: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Sandifer and seconded by Councilmember Pflumm to award the bid and approve and authorize the Mayor to sign a contract for the Shawnee Town 1929 Site Improvements Project, P.N. 3418, including the Base Bid, Alternate No. 1 and Alternate No. 2, with Max Rieke Bros., Inc. for $166,944.68. The motion carried 8-0.]

6. CONSIDER CONTRACT NO. 2017-0024, A PROFESSIONAL SERVICES CONTRACT FOR STAFFING AND ENGINEERING SERVICES FOR THE 2017 STORMWATER MANAGEMENT PROGRAM.

MAYOR DISTLER: Item Number 6 is to Consider Contract No. 2017-0024, a Professional Services Contract for Staffing and Engineering Services for the 2017 Stormwater Management Program.

The 2017 Stormwater Management Program Implementation Plan includes the use of an outside engineering firm to supplement staff in preparation for the 2018 pipe replacement project. Olsson Associates has been selected to perform these services in an amount of $126,832. The recommended action is to approve and authorize the Mayor to sign the contract.

Is there anyone from the -- is there anyone on the Council that would like -- have any questions or comments?

COUNCILMEMBER JENKINS: Me. Just me again, I guess.

MAYOR DISTLER: Mr. Jenkins.

COUNCILMEMBER JENKINS: Yeah. I’ve got a question. Mostly just dealing with one of Dave Morris’ issues with his little culvert that just got replaced. And I was looking at that culvert and I mean it was full of sediment and so on. So, I don’t know how we’re approaching that with this -- when we’ve got this camera that’s going to go roll in there and then these things are jammed full of sediment. What happens then? Do we have to go in and clean that out and then process it or --

MR. GREGORY: Well, the next item will be our video inspection contract. And that includes both the video inspections and some necessary -- any jet vaccing or anything that’s needed.

COUNCILMEMBER JENKINS: So, it does include that. So, if it’s all jammed, all messed up with a lot of sediment and so on that they’ll take care of that and clear it up at the same time. That’s a good deal. Sounds good. Thank you.

MAYOR DISTLER: Mr. Pflumm.

COUNCILMEMBER PFLUMM: I’m just happy what we’re outsourcing, you know, some of this stuff. So, I think it’s great.

MAYOR DISTLER: Any other questions or comments from the Council? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER PFLUMM: So moved.

COUNCILMEMBER NEIGHBOR: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Neighbor to award the bid and approve and authorize the Mayor to sign a Professional Services Contract for Staffing and Engineering Services for the 2017 Stormwater Management Program with Olsson Associates for $126,832.
The motion carried 8-0.]

7. CONSIDER BIDS AND AWARD CONTRACT NO. 2017-0025 AND 2017- 0026 FOR THE 2017 VIDEO INSPECTION SERVICES FOR THE 2017 STORMWATER MANAGEMENT PROGRAM.

MAYOR DISTLER: Item Number 7 is to Consider Bids and Award Contract No. 2017-0025 and 2017-0026 for the 2017 Video Inspection Services for the 2017 Stormwater Management Program.

The 2017 Stormwater Management Program Implementation Plan includes video inspection of the stormwater system. Bids were received from three contractors on February 8, 2017. In order to meet a video inspection goal of 100,000 feet, staff recommends awarding one contract to A-1 Sewer and Septic Services in the amount of $87,500 and a second contract to Mayer Specialty Services in the amount of $44,490 for a total project cost of $131,990.

(a) Approve and authorize the Mayor to sign the contract with A-1 Sewer and Septic Services.

MAYOR DISTLER: There are two recommended actions. The first is to award the bid and approve and authorize the Mayor to sign the contract with A-1 Sewer and Septic Services.

Does anyone on the Council have any questions? Mr. Jenkins.

COUNCILMEMBER JENKINS: I’m just curious why we split this out? Was it just lack of capabilities to handle the whole deal by one of them?

MR. GREGORY: That’s correct. We have been working with A-1 for many years now and the three or four different people who did bid on it all use the same program and everything, so they’re all good.

COUNCILMEMBER JENKINS: Right. That’s not an issue, but --

MR. GREGORY: And we just gave that first guy as much as -- as he could accept.

COUNCILMEMBER JENKINS: He would accept. Okay.

MR. GREGORY: And we might give him more if he gets it all done quicker.

COUNCILMEMBER JENKINS: Okay. I just thought it was kind of odd that we were using two different guys to do one job basically. That makes perfect sense.

MR. GREGORY: And we want to get it done as much as we can up ahead of time --

COUNCILMEMBER JENKINS: Right.

MR. GREGORY: -- because we’re doubling the amount we normally do.

COUNCILMEMBER JENKINS: Okay. Great. Thanks.

MAYOR DISTLER: Any other questions or comments from the Council? Mr. Neighbor.

COUNCILMEMBER NEIGHBOR: It’s about 19 miles worth of -- that’s a lot of work.

MR. GREGORY: I know it. They believe that they can get done more than what we have in the schedule, but you never know what’s going to happen and so it’ll be good. The hard part will be -- well, that’s what Olsson is also being supplied for to help analyze that, get it all ready and do different things for the work, so.

MAYOR DISTLER: Any other questions or comments from the Council? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER KENIG: Move for approval.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Kenig and seconded by Councilmember Vaught to award the bid and approve and authorize the Mayor to sign a contract for the 2017 Video Inspection Services for the 2017 Stormwater Management Program with A-1 Sewer and Septic Services for $87,500. The motion carried 8-0.]

(b) Approve and authorize the Mayor to sign the contract with Mayer Specialty Services

MAYOR DISTLER: The second recommended action is to award the bid and approve and authorize the Mayor to sign the contract with Mayer Specialty Services.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.
COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER PFLUMM: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Pflumm to award the bid and approve and authorize the Mayor to sign a contract for the 2017 Video Inspection Services for the 2017 Stormwater Management Program with Mayer Specialty Services for $44,490. The motion carried 8-0.]

8. CONSIDER BIDS FOR A FIRE BRUSH TRUCK FOR THE FIRE DEPARTMENT.

MAYOR DISTLER: Item Number 8 is to Consider Bids for a Fire Brush Truck for the Fire Department. The 2017 Budget includes $80,000 for a new Fire Brush Truck and equipment. Bids were taken by the Mid America Council of Public Procurement and equipment quotes were obtained by the Fire Department for a total cost of $67,264. There will be an additional estimated $12,605 for emergency lighting and vehicle marking for a total cost of $79,869.

(a) Approve the purchase of 2017 Ford F-350 from Shawnee Mission Ford in the amount of $44,014.

MAYOR DISTLER: There are two recommended actions. The first is to approve the purchase of a 2017 Ford F-350 from Shawnee Mission Ford in the amount of $44,014.

Does anyone on the Council have any questions? Mr. Kemmling, then Mr. Pflumm.

COUNCILMEMBER KEMMLING: Just questions about the brush truck in general. So, since this is a brush truck we this need to go places that our full-sized fire trucks can’t go. Is that the idea behind this?

FIRE CHIEF MATTOX: Well, yeah, basically. I mean none of our trucks can go off-road and these can for grass wires.

COUNCILMEMBER KEMMLING: Right.

FIRE CHIEF MATTOX: But we use them for other things as well. I mean they pull our rescue boats. They pull the Gator. The one at Station 3 pulls the Gator. The one at Station 2 pulls the boats. But, yeah, it’s a smaller vehicle. Very limited capabilities as far as -- it’s just we call it a brush truck, but it does other things, so.

MAYOR DISTLER: Can I respond, too? I mean I know this is your area of expertise. So, we had a brush fire, oh, when was that, that -- Thursday?

FIRE CHIEF MATTOX: I don’t know. Do you want me to look up all the pictures?

MAYOR DISTLER: On K-7 the other day that I was the lucky one to call 911 about -- and the brush truck was the first one to arrive before the fire truck got there. And it was from 83rd Street to 75th Street in less than two minutes the fire had spread that fast and was moving up into the trees and everything else, which luckily on that side of the highway there is quite a distance before you reach residences and stuff. But the brush truck was the first truck to arrive on the scene right there on the highway.

COUNCILMEMBER KEMMLING: And so we’re going from a 550 to an F350 because we don’t need the --

FIRE CHIEF MATTOX: I don’t -- I honestly don’t know why we had the 550's before.

COUNCILMEMBER KEMMLING: Uh-huh.

FIRE CHIEF MATTOX: I think before the trailers were heavier than they are now and at the time we might have thought we needed those heavier trucks.

COUNCILMEMBER KEMMLING: Okay.

FIRE CHIEF MATTOX: But the 350 now will do what a 550 did 15 years ago.

COUNCILMEMBER KEMMLING: I guess my other point is I noticed there wasn’t a ton of mileage on this.

FIRE CHIEF MATTOX: Right.

COUNCILMEMBER KEMMLING: And so what’s the wear and tear coming from if it’s not the miles?

FIRE CHIEF MATTOX: Well, so, and I got questioned about this before. So, my comment is, so if you go buy a car and you put it in your driveway and start it and let it run for 15 years you’re probably not too comfortable with how it’s going to start the next day. So, they don’t get a lot of miles, they just get a lot of hard hours --

COUNCILMEMBER KEMMLING: But they’re running --

FIRE CHIEF MATTOX: -- when they are running.

COUNCILMEMBER KEMMLING: Okay. Thank you.

MAYOR DISTLER: Mr. Pflumm.

COUNCILMEMBER PFLUMM: Well, you pretty much answered my questions. You know, if it was just a brush truck I was kind of wondering does Lenexa have one. But you’re using it for other things, I mean, so I can understand.

FIRE CHIEF MATTOX: We do.

COUNCILMEMBER PFLUMM: And we’re downsizing the truck. So, I mean it kind of makes a little more sense.

FIRE CHIEF MATTOX: Yeah. And we’re kind of pigeonholed and we have to call it a brush truck by resource typing in our system because that’s -- it does have that capability, so that’s what it gets resource typed for. But, yeah, we use it for a lot of other things. In fact, we just had a discussion the other day of changing those to utilities in the resource typing and it would open that up a little bit. So, you may see that down the road that those things, instead of seeing Brush 72 on there, it may say Utility 72.

MAYOR DISTLER: Any other questions or comments from the Council? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER PFLUMM: So moved.

COUNCILMEMBER MEYER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Meyer to approve the purchase of a 2017 Ford F-350 from Shawnee Mission Ford in the amount of $44,014. The motion carried 8-0.]

(b) Approve the purchase of a custom brush truck bed and firefighting skid unit from Fyr-Tek in the amount of $23,250.

MAYOR DISTLER: The second recommended action is to approve the purchase of a custom brush truck bed and the firefighting skid unit from Fyr-Tek in the total amount of $23,250.

COUNCILMEMBER PFLUMM: Move for approval.

COUNCILMEMBER MEYER: Second.

MAYOR DISTLER: I have a motion and a second. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Meyer to approve the purchase of a custom brush truck bed and the firefighting skid unit from Fyr-Tek in the total amount of $23,250.
The motion carried 8-0.]

9. CONSIDER CONTRACT NO. 2017-0027, AN INTERLOCAL COOPERATION AGREEMENT FOR THE COORDINATED LAW ENFORCEMENT RECORDS MANAGEMENT SYSTEM KNOWN AS NICHE.

MAYOR DISTLER: Item Number 9 is to Consider Contract No. 2017-0027, an Interlocal Cooperation Agreement for the Coordinated Law Enforcement Records Management System Known as NICHE.

The Police Department has been working with 15 other Johnson County law enforcement agencies on a coordinated law enforcement records management system. A consortium known as the Johnson County Regional Interagency Operating Network (JCRION) has identified NICHE as the records management system to be operated county-wide. Participation requires an Interlocal Cooperation Agreement and a first year funding commitment in 2018 of $159,000.

The recommended action is to approve and authorize the Mayor to sign the Interlocal Cooperation Agreement, and approve the expenses set out in the Interagency Policy Agreement for the Coordinated Law Enforcement Records Management System.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? Seeing none, I will accept a motion.

COUNCILMEMBER MEYER: Move for approval.

COUNCILMEMBER KENIG: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Meyer and seconded by Councilmember Kenig to award the bid and approve and authorize the Mayor to sign the Interlocal Cooperation Agreement, and approving the expenses set out in the Interagency Policy Agreement for the Coordinated Law Enforcement Records Management System. The motion carried 8-0.]

H. MISCELLANEOUS ITEMS

1. RATIFY SEMI-MONTHLY CLAIM FOR FEBRUARY 27, 2017, IN THE AMOUNT OF $2,580,003.55.

MAYOR DISTLER: The next item is Miscellaneous Items. Item Number 1 is to Ratify Semi-monthly Claim for February 27, 2017, in the Amount of $2,580,003.55.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I will accept a motion.

COUNCILMEMBER PFLUMM: Move for approval.

COUNCILMEMBER VAUGHT: Move for approval. Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Pflumm and seconded by Councilmember Vaught to ratify the semi-monthly claim for February 27, 2017 in the amount of $2,580,003.55. The motion carried 8-0.]

2. MISCELLANEOUS COUNCIL ITEMS.

MAYOR DISTLER: Item Number 2 is Miscellaneous Council Items. Does anyone on the Council have an item they would like to discuss? Mr. Jenkins.
COUNCILMEMBER JENKINS: Yes. I have a couple items actually. The first one was it came to my attention about Wonderscope getting ready to move out to Red Bridge area in South Kansas City. And we’ve been providing those guys $10,000 a year and it just doesn’t seem appropriate we give them $10,000 a year on their way out. So, I would like to reexamine that as far as the allocating that funding.

COUNCILMEMBER SANDIFER: [Inaudible.]

CITY MANAGER GONZALES: We have not made the payment for 2017 yet.

COUNCILMEMBER JENKINS: Perfect. So, I’d like to -- we have other really needy organizations that would love to have that. So, thank you for that information.

The other item is, and I kind of addressed it to Julie back there. I had an issue brought up to me in my neighborhood with coyotes running all over the evening. They’re seen in packs as many as four and it’s caused some alarm from a number of citizens that live in Pflumm Woods at least. And I addressed it to Nolan and Nolan got me a lot of good information that and the Police Department followed up. And there’s some really good information. I just wish that we had a way to disseminate that out to the folks here in Shawnee because it’s pretty frightening to some of the residents that have small children and small pets. And I think some of the guidance in there would have been useful. And I know we’ve got the neighborhood thing and stuff, maybe we could put that information out to them. That might be a good thing.

UNIDENTIFIED SPEAKER: [inaudible] cats.

COUNCILMEMBER JENKINS: They like cats. Yeah. That’s one of their -- they like to dine on cats, so. Yeah. We’ve seen -- just there in Pflumm Woods we’ve seen as many as four of them at a time in groupings. So, I understand this is kind of a bumper crop year for the coyotes because of the real mild weather we’ve had and so on and it’s really allowed them to --

COUNCILMEMBER SANDIFER: They walk down the street [inaudible]

COUNCILMEMBER JENKINS: Yeah. They’re all over the place. So, just for the sake of the public having a little more information if we’ve got a way to get that info out. Because that was really good information, so if we could just get that out I’d appreciate it.

COUNCILMEMBER VAUGHT: [Inaudible; talking off mic.]

COUNCILMEMBER MEYER: [Inaudible; talking off mic.]

COUNCILMEMBER PFLUMM: That’s what we heard.

MAYOR DISTLER: Okay. And their mating season is the month of February, so they like to wake me up every morning between 4:30 and 5:00 a.m. Any other Council items like to be discussed?

MAYOR DISTLER: Any other Council items that might be discussed? They do a lot of howling in the month of February.

COUNCILMEMBER PFLUMM: Yeah. It got out of hand real quick.

MAYOR DISTLER: It’s every February. And Officer Flip is the one who informed me that that is why you hear them howling in the month of February. Well, if people are concerned because they’re howling that is why.

COUNCILMEMBER MEYER: They should be less concerned for them because [inaudible].

MAYOR DISTLER: Any other Council items?

COUNCILMEMBER PFLUMM: The Boy Scouts probably didn’t know they were going to get this session tonight.

3. CONDUCT EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING THE ACQUISITION OF PROPERTY FOR THE PURPOSE OF PROTECTING THE CONFIDENTIALITY OF THOSE ACQUISITION DISCUSSION.

MAYOR DISTLER: Item Number 3 is to Conduct Executive Session for the Purpose of Discussing the Acquisition of Property for the Purpose of Protecting the Confidentiality of Those Acquisition Discussions.

I will accept a motion to Recess to Executive Session for 20 minutes for preliminary discussions relating to the acquisition of real property for the purpose of protecting the confidentiality of those acquisition discussions. At the conclusion of the Executive Session, the meeting will resume in the City Council Chambers.
Do I have a motion?

COUNCILMEMBER VAUGHT: Move to recess to Executive Session for 20 minutes.

COUNCILMEMBER JENKINS: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Jenkins to recess to Executive Session for 20 minutes for preliminary discussions relating to the acquisition of real property for the purpose of protecting the confidentiality of those acquisition discussions. At the conclusion of the Executive Session, the meeting will resume in the City Council Chambers.
The motion carried 8-0.]
(Shawnee City Council in Executive Session from 7:33 p.m. to 7:47 p.m.)

COUNCILMEMBER JENKINS: I’d second the motion to end the Executive Session.

COUNCILMEMBER PFLUMM: All in favor? Aye.

COUNCILMEMBER VAUGHT: Dan already took the vote.

COUNCILMEMBER PFLUMM: We just voted on it. It passed.

COUNCILMEMBER MEYER: Yep. We already passed it.

(b) Conclude Executive Session

MAYOR DISTLER: [Inaudible] Conclude the Executive Session. Do I have a motion?

COUNCILMEMBER VAUGHT: Move to conclude Executive Session.

COUNCILMEMBER MEYER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Motion passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Meyer to conclude the Executive Session. The motion carried 8-0.]

(c) Reconvene meeting

COUNCILMEMBER VAUGHT: Move to reconvene meeting.

COUNCILMEMBER MEYER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Meyer to reconvene the meeting. The motion carried 8-0.]

I. ADJOURNMENT

COUNCILMEMBER VAUGHT: Move to adjourn.

COUNCILMEMBER MEYER: Second.

MAYOR DISTLER: Are –

COUNCILMEMBER VAUGHT: I’m sorry. Go ahead.

MAYOR DISTLER: All right.

COUNCILMEMBER MEYER: We are cruising through.

MAYOR DISTLER: We have a motion to adjourn. Is there a second?

COUNCILMEMBER MEYER: You have a second.

MAYOR DISTLER: A motion has been made and seconded to adjourn. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. We are adjourned.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Meyer to adjourn. The motion carried 8-0.]

(Shawnee City Council Adjourned at 7:47 p.m.)

CERTIFICATE

I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.

/das March 10, 2017

Deborah A. Sweeney, Recording Secretary

APPROVED BY:

_______________________

Stephen Powell, City Clerk











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