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CITY OF SHAWNEE
CITY COUNCIL MEETING
MINUTES
October 10, 2016
7:00 P.M.

Michelle Distler – Mayor (absent)

Councilmembers Present Staff Present
Councilmember PflummCity Manager Gonzales
Councilmember NeighborDeputy City Manager Charlesworth
Councilmember JenkinsAssistant City Manager Sunderman
Councilmember KemmlingCity Clerk Powell
Councilmember VaughtCity Attorney Rainey
Councilmember MeyerFinance Director Rogers
Councilmember SandiferPublic Works Director Whitacre
Councilmember KenigParks and Recreation Director Holman
Development Services Dir. Wesselschmidt
Communications Manager Breithaupt
Visit Shawnee Executive Director Fern
(Shawnee City Council Meeting Called to Order at 7:00 p.m.)

A. ROLL CALL

COUNCILMEMBER SANDIFER: Good evening and welcome to tonight's City Council meeting of the City of Shawnee City Council. I would ask that you please silence your electronic devices at this time.

I am Councilmember Mickey Sandifer from Ward IV, and I will be chairing this meeting for Mayor Distler who is unavailable tonight.

I will do a roll call at this time. Councilmember Neighbor.

COUNCILMEMBER NEIGHBOR: Present.

COUNCILMEMBER SANDIFER: Councilmember Pflumm is absent. Councilmember Jenkins.

COUNCILMEMBER JENKINS: Present.

COUNCILMEMBER SANDIFER: Councilmember Kemmling.

COUNCILMEMBER KEMMLING: Present.

COUNCILMEMBER SANDIFER: Councilmember Vaught.

COUNCILMEMBER VAUGHT: Present.

COUNCILMEMBER SANDIFER: Councilmember Meyer is absent and Councilmember Kenig is absent. Thank you.

B. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

COUNCILMEMBER SANDIFER: Please stand and join me for the Pledge of Allegiance and a moment of silence.

(Pledge of Allegiance and Moment of Silence)

COUNCILMEMBER SANDIFER: Thank you. During the meeting I will offer the opportunity for public input. If you would like to speak to the Council at any of those times, please come forward to the microphone.

In addition, while we won't do a roll call vote on every vote, I will state Councilmembers' names who vote in minority so that our listening audience will have a clear and accurate record of the vote.

C. CONSENT AGENDA

COUNCILMEMBER SANDIFER: The first item on the Agenda is C, the Consent Agenda. Does any of the Council have any items they would like to remove? Seeing none, I will accept a motion.

COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER NEIGHBOR: Second.

COUNCILMEMBER SANDIFER: I have a motion and a second. All those in favor say aye.

COUNCILMEMBERS: Aye.

COUNCILMEMBER SANDIFER: Those opposed say nay. Motion passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Neighbor to approve the Consent Agenda. The motion passed 5-0.]

D. MAYOR’S ITEMS

COUNCILMEMBER SANDIFER: The next item is the Mayor’s Item, and I do not have anything tonight.

E. BUSINESS FROM THE FLOOR

COUNCILMEMBER SANDIFER: The next item is Item E, Business from the Floor. Is there anyone who has a comment on an issue that is not on tonight's agenda? Okay.

F. STAFF ITEMS

1. CONSIDER APPROVING FINAL PLANS AND AUTHORIZING STAFF TO ADVERTISE FOR BIDS FOR THE 2016/2017 STORMWATER PIPE REPAIR PROJECT, P.N. 3423.

COUNCILMEMBER SANDIFER: The next item on the Agenda is Item F, Staff Items. Item 1 is to Consider Approving Final Plans and Authorizing Staff to Advertise for Bids for the 2016/2017 Stormwater Pipe Repair Project, P.N. 3423. Final plans are complete and the estimated total cost of the project is $1,485,000 funded in the Stormwater Utility. The project includes the 28 highest priority repairs with 19 additional pipes as alternates depending on bid pricing.

The recommended action is to consider approving final plans and authorizing staff to proceed with bidding.

Does anyone on the Council have any questions? Is there anyone from the audience that has any questions? Hearing none, I’ll accept a motion.

COUNCILMEMBER NEIGHBOR: So moved.

COUNCILMEMBER VAUGHT: Second.

COUNCILMEMBER SANDIFER: I have a motion and a second. All in favor say aye.

COUNCILMEMBERS: Aye.

COUNCILMEMBER SANDIFER: All opposed nay. The item passes.
[Therefore, the motion was made by Councilmember Neighbor and seconded by Councilmember Vaught to approve the final plans and authorize staff to advertise for bids for the 2016/2017 Stormwater Repair Project, P.N. 3423. The motion passed 5-0.]

2. CONSIDER AN ENGINEERING SERVICES AGREEMENT WITH GEORGE BUTLER ASSOCIATES, INC. FOR THE 6200 BLOCK OF NIEMAN CULVERT STORMWATER IMPROVEMENTS PROJECT, P.N. 3401, SMP TC-21-070.

COUNCILMEMBER SANDIFER: Item 2, Consider an Engineering Services Agreement with George Butler Associates, Inc. for the 6200 Block of Nieman Culvert Stormwater Improvements Project, P.N. 3401.

This project is on the Capital Improvement Program for construction in 2017. Five firms were solicited to perform the original Preliminary Engineering Study. George Butler Associates, Inc. was selected and staff is recommending them for engineering design services for the amount not to exceed $671,221.

The recommended action is to consider approving and authorizing the Mayor to sign the agreement. Does anyone on the Council have any questions? Is there anyone from the audience that would like to speak on this item? Hearing none, I’d accept a motion.

COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER NEIGHBOR: Second.

COUNCILMEMBER SANDIFER: I have a motion and a second. All in favor say aye.

COUNCILMEMBERS: Aye.

COUNCILMEMBER SANDIFER: Opposed nay. Item passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Neighbor to authorize the Mayor to sign an agreement with George Butler Associates, Inc. for the 6200 Block of Nieman Culvert Stormwater Improvements Project, P.N. 3401. The motion passed 5-0.]

3. CONSIDER AN ENGINEERING SERVICES AGREEMENT WITH GEORGE BUTLER ASSOCIATES, INC. FOR THE JOHNSON DRIVE AND MUND ROAD STORMWATER PIPE REPAIR PROJECT, P.N. 3426.

COUNCILMEMBER SANDIFER: Item 3, to Consider an Engineering Services Agreement with George Butler Associates, Inc. for the Johnson Drive and Mund Road Stormwater Pipe Repair Project, P.N. 3426.

This project is on the Capital Improvement Program for construction in 2019. Due to the continuing rapid deterioration of this stormwater collection system, repairs need to be accelerated. Staff is recommending George Butler Associates, Inc. in the amount not to exceed $133,194 to complete design of this project.

The recommended action is to consider approving and authorizing the Mayor to sign this agreement. Does anyone on the Council have any questions or comments? Is there anyone in the audience that has any comments on this item? Hearing none, I’ll accept a motion.

COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER NEIGHBOR: Second.

COUNCILMEMBER JENKINS: Second.

COUNCILMEMBER SANDIFER: I have a motion and a second on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

COUNCILMEMBER SANDIFER: Opposed nay. Item passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Neighbor to authorize the Mayor to sign an agreement with George Butler Associates, Inc. in an amount not to exceed $133,194 for engineering services for the Johnson Drive and Mund Road Stormwater Pipe Repair Project, P.N. 3426. The motion passed 5-0.]

4. CONSIDER BIDS AND AWARD CONTRACT FOR THE VEHICLE AND EQUIPMENT SHELTERS AT THE PUBLIC WORKS SERVICE CENTER PROJECT, P.N. 3419.

COUNCILMEMBER SANDIFER: Item 4 is to Consider Bids and Award the Contract for Two Vehicle and Equipment Shelters at the Public Works Service Center, P.N. 3419.

Bids were received from two firms on September 21, 2016. The low bid is $324,700 and exceeds the construction budget. Additional funds are available in the Equipment/Facility Reserve Fund because several Public Works 2016 equipment purchases came in under budget. Staff recommends moving forward with the project and awarding the bid to KES Construction, LLC, Overland Park, Kansas, for $324,700.

The recommended action is to consider approving and authorizing the Mayor to sign the agreement.

Does anyone on the Council have any questions? Eric?

COUNCILMEMBER JENKINS: I have a question, just a point of clarification. That’s a pretty significant change in the amount we’re going to spend on that. I see where the funds are available, but that still doesn’t explain the question. Why the big difference? Is there some kind of anomaly here or problem?

CITY MANAGER GONZALES: I’ll Mr. Whitacre talk about that.

MR. WHITACRE: Doug Whitacre, Public Works Director. When the budget was put together, from everything I can gather which was back for the ’16 budget, they used – they looked at wood roofs and a regular engineered structure. As we got into the plans and really talked with the architect, with the fire department, with the fire marshal, et cetera. If we had gone with wood there were a lot of things that had to be added for fire protection even though they’re open shelters. And so with that we went with more of an engineered steel structure. And then our engineer also recommended that we go ahead and encase the steel columns in concrete just for longevity because of the size of equipment and everything that we’re moving in and out, where if you, from the standpoint of just potential damage over the years, and so there was the two items there. Plus, I’m not sure they had all of the, to be very straight up, they had all of the information that was needed at the time they put all that together. And we just found that there were additional items that needed to be covered.

COUNCILMEMBER JENKINS: Just another point there, Doug. The life expectancy, has that been extended now though with this change because of the –

MR. WHITACRE: Yes. It’s an all steel structure. And with the concrete columns, obviously that will protect better against the salt and everything that’s out there and the trucks coming in. And then the roof is a steel roof system that’s made for the weather elements, et cetera that should stand up much better and provide a much longer life for the system.

COUNCILMEMBER JENKINS: Any ballpark guess about how much we’ve extended our life on this by going to the steel?

MR. WHITACRE: I don’t know. I mean I would – I’m just guessing. But looking at it as I think it would be there for 50 years unless something really, you know, catastrophic comes through. So, I think it’s a long range. It’s not a shingle, it’s a steel standing seam roof.

COUNCILMEMBER JENKINS: The point being that maybe we got our money’s worth even though it costs more we’ve got – if we can increase the longevity of the project by another 40 or 50 percent well that’s pretty significant.

MR. WHITACRE: Yes. I think from that standpoint we’ve got a much, for lack of a, you know a stouter facility that should stand up to the elements and, yes, have a much longer lifespan on it.

COUNCILMEMBER JENKINS: Okay. Thanks.

COUNCILMEMBER SANDIFER: Anyone else? Anyone in the audience have any questions on this item? Hearing none, I’ll accept a motion.

COUNCILMEMBER JENKINS: Move for approval.

COUNCILMEMBER NEIGHBOR: So moved.

COUNCILMEMBER VAUGHT: Second.

COUNCILMEMBER SANDIFER: I have a motion and a second. All those in favor say aye.

COUNCILMEMBERS: Aye.

COUNCILMEMBER SANDIFER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Jenkins and seconded by Councilmember Vaught to authorize the Mayor to sign a contract with KES Construction, LLC, Overland Park, Kansas for $324,700 for the Vehicle and Equipment Shelters at the Public Works Service Center Project, P.N. 3419. The motion passed
5-0.]

G. MISCELLANEOUS ITEMS

1. RATIFY SEMI-MONTHLY CLAIM FOR OCTOBER 10, 2016, IN THE AMOUNT OF $2,228,699.39.

COUNCILMEMBER SANDIFER: Item G, Miscellaneous Items. Item 1 is to ratify the Semi-Monthly Claim for October 10, 2016, in the amount of $2,228,699.39.

Does anyone on the Council have any questions? Is there anyone in the audience who would like to speak on this item? Hearing none –

COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER NEIGHBOR: Second.

COUNCILMEMBER SANDIFER: I have a motion and a second on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

COUNCILMEMBER SANDIFER: Opposed nay. Item passes.
[Therefore, the motion was made by Councilmember Vaught and seconded by Councilmember Neighbor to ratify the Semi-Monthly Claim for October 10, 2016, in the amount of $2,228,699.39. The motion passed 5-0.]

2. MISCELLANEOUS COUNCIL ITEMS

COUNCILMEMBER SANDIFER: Item 2, Miscellaneous Council Items. Does anyone on the Council have any items they would like to discuss? Hearing none –

COUNCILMEMBER VAUGHT: I think somebody should talk about something that takes at least 45 minutes so we feel like we’ve gotten everybody their money’s worth. We can’t let them go this early. Let’s just hang out. Let’s talk about sports.

COUNCILMEMBER JENKINS: I would move for approval. Well, I mean not approval, but --

COUNCILMEMBER SANDIFER: If there’s no other items, I’d accept a motion for adjournment. Oh, hang on. Hang on. Hang on. Come on up. Just speak, yes, come to the podium and state your name and address if you would, please. See what you get.

COUNCILMEMBER VAUGHT: That’s what we want.

Public Comment:

MR. DELAMORE: So, I’m Shane Delamore. I’m at (Address Omitted), just over there. And I’ve noticed when they did all those renovations to the Quivira Plaza shopping center over there they put in some flag poles, like two sets of flag poles. And they had flags on there, but they haven’t had flags for a long time. And I’m just wondering if it’s possible to put those flags back.

CITY MANAGER GONZALES: We’ve talked to them about it and to date they haven’t seen fit to put the flags back up. We don’t really have a law that we can require them to put those flags up. So, it’s really up to them. But we have heard that question before. Do you happen to live next to Mr. Sawyer?

MR. DELAMORE: Mr. Sawyer? I don’t know.

CITY MANAGER GONZALES: No. Okay. Just checking. If he’s listening, he asks me that question frequently. But that’s a very good question.

COUNCILMEMBER SANDIFER: It’s a good question.

CITY MANAGER GONZALES: We just – yeah.

MR. DELAMORE: It seemed kind of bare.

COUNCILMEMBER SANDIFER: You can start a petition.

MR. DELAMORE: Oh, okay.

COUNCILMEMBER SANDIFER: Give it to them. No, I’m kidding. I’m kidding. I’m not – sometimes I say what I’m not supposed to say.

MR. DELAMORE: Right.

H. ADJOURNMENT

COUNCILMEMBER SANDIFER: Well, if there’s not anything else I’d accept a motion.

COUNCILMEMBER JENKINS: Move to adjourn.

COUNCILMEMBER VAUGHT: Second.

COUNCILMEMBER SANDIFER: I have a motion and a second to adjourn. All those in favor say aye.

COUNCILMEMBERS: Aye.

COUNCILMEMBER SANDIFER: Oppose nay. Motion passes.
[Therefore, the motion was made by Councilmember Jenkins and seconded by Councilmember Vaught to adjourn. The motion passed 5-0.]
(Shawnee City Council Meeting Adjourned at 7:12 p.m.)


CERTIFICATE

I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.

/das October 17, 2016

Deborah A. Sweeney, Recording Secretary

APPROVED BY:

_______________________

Stephen Powell, City Clerk











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