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CITY OF SHAWNEE
CITY COUNCIL MEETING
MINUTES
September 12, 2016
7:30 P.M.

Michelle Distler - Mayor

Councilmembers Present Staff Present
Councilmember PflummCity Manager Gonzales
Councilmember NeighborDeputy City Manager Charlesworth
Councilmember JenkinsAssistant City Manager Sunderman
Councilmember VaughtCity Clerk Powell
Councilmember MeyerCity Attorney Rainey
Councilmember SandiferFinance Director Rogers
Councilmember KenigPlanning Director Chaffee
Public Works Director Whitacre
Councilmember AbsentParks and Recreation Director Holman
Councilmember KemmlingIT Director Bunting
Development Services Dir. Wesselschmidt
Fire Chief Mattox
Senior Project Engineer Lindstrom
Business Liaison Holtwick
Communications Manager Breithaupt
Economic Dvlpmnt. Council, Andrew Nave
Economic Dvlpmnt. Council, Elli Bowen
Chamber of Commerce, Linda Leeper
(Shawnee City Council Meeting Called to Order at 7:30 p.m.)

A. ROLL CALL

MAYOR DISTLER: Good evening and welcome to tonight's meeting of the Shawnee City Council. I would ask that you please silence your electronic devices at this time.

I am Mayor Michelle Distler and I will be chairing this meeting. I will do a roll call at this time. Councilmember Neighbor.

COUNCILMEMBER NEIGHBOR: Present.

MAYOR DISTLER: Councilmember Pflumm.

COUNCILMEMBER PFLUMM: Present

MAYOR DISTLER: Councilmember Jenkins.

COUNCILMEMBER JENKINS: Present.

MAYOR DISTLER: Councilmember Kemmling is absent. Councilmember Vaught.

COUNCILMEMBER VAUGHT: Present.

MAYOR DISTLER: Councilmember Meyer.

COUNCILMEMBER MEYER: Present.

MAYOR DISTLER: Councilmember Sandifer.

COUNCILMEMBER SANDIFER: Present.

MAYOR DISTLER: Councilmember Kenig.

COUNCILMEMBER KENIG: Present.

MAYOR DISTLER: Thank you.

B. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

MAYOR DISTLER: Please stand and join us for the Pledge followed by a moment of silence.

(Pledge of Allegiance and Moment of Silence)

MAYOR DISTLER: Thank you. Before we begin our agenda, I'd like to explain our procedures for public input. During the meeting, I will offer the opportunity for public input. If you would like to speak to the Council at any of those times, please come forward to the microphone. I will ask you to state your name and address for the record, then you may offer your comments. I would ask that you speak directly into the microphone. By policy, comments are limited to five minutes and no person may speak more than twice to any one agenda item. After you are finished, please sign the form on the podium to ensure we have an accurate record of your name and address.

I would also like to remind Councilmembers to wait to be recognized before speaking. When you are recognized, be sure to turn on your microphone. Please turn the microphone off when you are done speaking.

In addition, while we won't do a roll call vote on every vote, I will state Councilmembers' names who vote in minority so that our listening audience will have a clear and accurate record of the vote.

C. CONSENT AGENDA


MAYOR DISTLER: The next item on the Agenda is the Consent Agenda. Does the Council have any items they would like to remove? Seeing none, I will accept a motion.

COUNCILMEMBER SANDIFER: Motion for approval.

COUNCILMEMBER PFLUMM: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Sandifer and seconded by Councilmember Pflumm to approve the Consent Agenda. The motion carried 7-0.]

D. MAYOR’S ITEMS

MAYOR DISTLER: The next item on the Agenda is Mayor’s Items and I do not have anything tonight.

E. APPOINTMENTS

1. CONSIDER APPOINTMENT TO THE PARKS AND RECREATION ADVISORY BOARD.

MAYOR DISTLER: The next item on the agenda is appointments. Item No. 1 is Consider Appointment to the Parks and Recreation Advisory Board. I am recommending the appointment of Brian Bolen as the At-Large representative and Councilmember Kenig is recommending the appointment of Kevin Makalous as the Ward IV representative. Two actions are required.

a) Appoint Brian Bolen to the Parks and Recreation Advisory Board

MAYOR DISTLER: The first is to consider appointing Brian Bolen to the Parks and Recreation Advisory Board with a term expiring December 31, 2017.

Does anyone on the Council have any questions? Is there anyone from the audience that would like to speak to this item? I will accept a motion.

COUNCILMEMBER KENIG: So moved.

COUNCILMEMBER NEIGHBOR: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Kenig moved and Councilmember Neighbor seconded to approve the appointment of Brian Bolen to the Parks and Recreation Advisory Board with a term expiring December 31, 2017. The motion carried 7-0.]

MAYOR DISTLER: Mr. Bolen, if you’d stand up and be recognized, we’d like to thank you for volunteering your service to the Parks Board.

(Applause)

b) Appoint Kevin Makalous to the Parks and Recreation Advisory Board

MAYOR DISTLER: The second action is to consider appointing Kevin Makalous to the Parks and Recreation Advisory Board with a term expiring December 31, 2017.

Does anyone on the Council have any questions? Is there anyone from the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER KENIG: So moved.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Kenig moved and Councilmember Vaught seconded to approve the appointment of Kevin Makalous to the Parks and recreation Advisory Board with a term expiring December 31, 2017. The motion carried 7-0.]

MAYOR DISTLER: And is Mr. Makalous here tonight?

COUNCILMEMBER KENIG: He is not. He had a school board meeting tonight, but wanted to express his thanks as well.

MAYOR DISTLER: All right. Thank you very much.

F. BUSINESS FROM THE FLOOR

MAYOR DISTLER: The next item is Business from the Floor. Is there anyone who has comments on an issue that is not on tonight's agenda? Okay.

G. PUBLIC ITEMS

1. CONSIDER A CEREAL MALT BEVERAGE LICENSE FOR THE OTHER PLACE LOCATED AT 22730 MIDLAND DRIVE.

MAYOR DISTLER: The next item is Public Items. Item No. 1 is to consider a Cereal Malt Beverage License for the Other Place Located at 22730 Midland Drive. The Other Place has submitted an application for the sale of cereal malt beverages for consumption on the premises at 22730 Midland Drive.

The recommended action is to consider approving the license through December 31, 2016. Do I have a motion?

COUNCILMEMBER PFLUMM: Move for approval.

COUNCILMEMBER SANDIFER: Second.

MAYOR DISTLER: A motion has been made and seconded to conduct the public hearing [sic]. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. Is something missing?

CITY MANAGER GONZALES: No, that’s fine.
[Therefore, Councilmember Pflumm moved and Councilmember Sandifer seconded to approve the beverage license for the Other Place located at 22730 Midland Drive through December 31, 2016. The motion carried 7-0.]
(Off Record Talking)

CITY MANAGER GONZALES: I think you said public hearing. It was a public item.

MAYOR DISTLER: Okay.

2. CONSIDER A SHAWNEE ENTREPRENEURIAL AND ECONOMIC DEVELOPMENT (SEED) AGREEMENT WITH SS&C SOLUTIONS, INC.

MAYOR DISTLER: Item No. 2 is to consider a Shawnee Entrepreneurial and Economic Development (SEED) Agreement with SS&C Solutions, Inc.

Policy Statement, PS-65, Economic Development Fund, established the SEED Program. SS&C Solutions, Inc., a certified public accounting firm, is considering leasing office space at 7225 Renner Road and has formally requested consideration for the Forgivable Loan Program in the amount of $38,710.

Elli Bowen, Shawnee Economic Development Council, and representatives from SS&C, Skyler Fairchild, Leon Logan and Scott Martin are in the audience if the Council has any questions.

The recommended action is to consider approving and authorizing the Mayor to sign the Agreement. Do I have a motion?

COUNCILMEMBER MEYER: So moved.

COUNCILMEMBER PFLUMM: Move for approval.

COUNCILMEMBER SANDIFER: Second.

COUNCILMEMBER PFLUMM: Third.

MAYOR DISTLER: A motion has been made and seconded to conduct a public hearing.

CITY MANAGER GONZALES: Oh, I’m sorry. Nope.

COUNCILMEMBER PFLUMM: No public hearing.

COUNCILMEMBER MEYER: No public hearing.

COUNCILMEMBER SANDIFER: Nope.

MAYOR DISTLER: All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Meyer moved and Councilmember Sandifer seconded to approve and authorize the Mayor to sign the Shawnee Entrepreneurial and Economic Development Agreement with SS&C Solutions, Inc. in the amount of $38,710. The motion carried 7-0.]

Thank you for bringing your business to Shawnee. We look forward to having you as part of our community.

H. ITEMS FROM THE COUNCIL COMMITTEE MEETING OF AUGUST 16, 2016, CHAIRED BY COUNCILMEMBER MEYER.

1. CONSIDER THE NIEMAN ROAD RIGHT-OF-WAY REALLOCATION PLAN REPORT, P.N. 3411.

MAYOR DISTLER: The next item is H. Items from the Council Committee Meeting of August 16, 2016, Chaired by Councilmember Meyer.

COUNCILMEMBER MEYER: All right. We have two items. The first is to consider the Nieman Road Right-of-Way Reallocation Plan Report, P.N. 3411.

The Council Committee recommended 8-0 to forward to the Governing Body for acceptance the Nieman Road Right-of-Way Reallocation Plan report; 5-3 to not proceed with temporary striping plan for three lanes; and 8-0 to direct staff to proceed with the preparation of a final scope of work for construction of a three lane roadway section with a side path on the east side of Nieman.

MAYOR DISTLER: There are three recommended actions. The first is to consider accepting the Nieman Road Right-of-Way Reallocation Plan Report. The second is to consider not proceeding with temporary restriping of Nieman Road. The third is to consider directing staff to proceed with preparation of a final scope of work for construction of a three lane roadway section, with a side path on the east side of Nieman.

Does anyone on the Council have any questions?

COUNCILMEMBER PFLUMM: Questions or comments?

MAYOR DISTLER: Well, you can comment if you want.

COUNCILMEMBER PFLUMM: I think they did a great job on this and then the only Item (c), if they -- when they’re going through detailed engineering I think they should look at the path on the west side of the road because there is more population and, you know, basically there is apartment complexes and there’s a lot of -- maybe some empty ground that we’re going to have a lot of storm drainage on the east side. But anyway, that’s my comment.

MAYOR DISTLER: Okay. Thank you. Mr. Sandifer.

COUNCILMEMBER SANDIFER: Yes. I still believe that we need to do the restriping first because we have mentioned that to people in the public. And I will be voting against Item (b) because I do believe that we do need to re-stripe it first.

MAYOR DISTLER: Any other questions or comments? Mr. Neighbor and then Mr. Jenkins.

COUNCILMEMBER NEIGHBOR: With respect to Item (b), part of this plan is very major with replacing the middle part, what was it, five new box drains underneath the 62nd part? Two new box drains. So, basically the road for almost two years is going to have major traffic -- it’s going to be torn up and it’ll have a lot of detours, two lane situations, and I just don’t feel it’s appropriate to spend the money on the temporary restriping. It sounded like a good idea. I was for it initially, but this other has come along and the fact that Item (a), accepting the right-of-way relocation, I think that is sufficient. I’d be more interested in getting it done and having it done in about the 24 to 30 months that’s been outlined.

MAYOR DISTLER: Mr. Jenkins.

COUNCILMEMBER JENKINS: Yes. I’d just like a clear statement on what the result is of considering accepting the Nieman Road Right-of-Way Reallocation Plan Report. Does that mean you’re buying the project as presented, or what is the actual outcome of a vote to the yes on that?

CITY MANAGER GONZALES: It’s mostly just acknowledging the report was completed and presented to you and accepting it as a City without further changes to the report itself.

MAYOR DISTLER: Any other questions or comments from the Council? Is there anyone from the audience that would like to speak to this item? Okay. Seeing none.

a) Accept the Nieman Road Right-of-Way Reallocation Plan Report.

MAYOR DISTLER: I will accept a motion to accept the Nieman Road Right-of-Way Reallocation Plan Report.

COUNCILMEMBER PFLUMM: So moved.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Pflumm moved and Councilmember Vaught seconded to accept the Nieman Road Right-of-Way Reallocation Plan Report. The motion carried 7-0.]

b) Approve not proceeding with temporary restriping of Nieman Road

MAYOR DISTLER: The next action is to consider not proceeding with temporary restriping of Nieman Road.

COUNCILMEMBER VAUGHT: Move for approval.

MAYOR DISTLER: Does the Council have any questions? Anyone from the audience that would like to speak to this item? I will now accept a motion, Mr. Vaught.

COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER PFLUMM: Second.

COUNCILMEMBER KENIG: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS NEIGHBOR, PFLUMM, VAUGHT, MEYER, KENIG: Aye.

MAYOR DISTLER: Opposed nay.

COUNCILMEMBERS JENKINS, SANDIFER: Nay.

MAYOR DISTLER: Motion passes with Councilmember Sandifer and Jenkins voting in opposition.
[Therefore, Councilmember Vaught moved and Councilmember Kenig seconded to approve not proceeding with the temporary restriping of Nieman Road. The motion carried 5-2, with Councilmembers Jenkins and Sandifer voting nay.]

c) Direct staff to proceed with preparation of a final scope of work for construction of a three lane roadway section, with a side path on Nieman Road.

MAYOR DISTLER: The final action is to consider directing staff to proceed with preparation of a final scope of work for construction of a three lane roadway section, with a side path on the east side of Nieman.

Does anyone on the Council have any questions? Mr. Jenkins.

COUNCILMEMBER JENKINS: Not a question, but I would like to feel that Councilman Pflumm’s recommendation has been considered. And if we vote for this, does that mean it’s a done issue and we can’t talk about putting it on the west side? Well, you want it on the west side, right?

COUNCILMEMBER PFLUMM: Yeah.

COUNCILMEMBER JENKINS: So, I mean, this kind of kills that if --

COUNCILMEMBER PFLUMM: Well, it’s not necessarily where I want it, it just makes more sense. It’s like common sense if you put it on the west side because there’s more attraction items all on the west side. And there’s two apartment complexes down here. There’s a school. There’s the pool. It just, I don’t know it just makes -- to me, it’s common sense, but I mean, we didn’t do it that way. I think we should look at it again. But anyway, thank you.

COUNCILMEMBER JENKINS: Well, that’s the objection I have to it, the fact that it kind of locks in the east side. And I’d like to have that still open for discussion as we move further along with the process to make a good determination of which would be the best side of the street to put it on because I think there are some very valid arguments for locating on the west side of Nieman.

MAYOR DISTLER: Mr. Vaught.

COUNCILMEMBER VAUGHT: Could we just make the motion to say approve it with a side path on either west or east side to be determined based on -- I mean, you know, the reality is this is far -- we might see a developer come to the table that says, hey, I like what you’re doing, I want to do this. That’s going to really kind of impact maybe where we put the path. So, do we need to have it written here that it’s on the east side, or do we say let’s down the road as this thing evolves we can’t come back and say, no, this is where it makes the most sense.

CITY MANAGER GONZALES: I might ask Mr. Wesselschmidt when is the point of no going back in terms of preliminary plans or neighborhood meetings prior to preliminary plans that maybe there could be more input at?

MR. WESSELSCHMIDT: Doug Wesselschmidt, Director of Development Services, City Engineer. That decision would need to be made pretty early in this case because, you know, we’re shrinking the width of the pavement. We’re going to need to be determining which side some of the utilities need to be made on. So, I think when we get an engineer on board we’ll still go through our three-step design process, which is kind of this study and report, preliminary plans and final plans. So, I would say certainly by preliminary plans we would want to get that pinned down.

MAYOR DISTLER: Mr. Vaught.

COUNCILMEMBER VAUGHT: So, you’ve got a path on one side. You’re still going to have a sidewalk on the other side, correct? So, a path on the east side. You still have a sidewalk on the west side?

MR. WESSELSCHMIDT: Correct. Right.

COUNCILMEMBER VAUGHT: And a decent sized sidewalk I imagine, not like a residential. But is it going to be a wider one similar to what it is, do you think?

MR. WESSELSCHMIDT: No. The sidewalk, I mean, those are some of the things we’ll still determine when we get into more detail. But I’m envisioning probably a five-foot sidewalk on one side and then a wider trail on the other.

COUNCILMEMBER VAUGHT: And if I’m not mistaken we looked at east side because it was less driveways and -- wasn’t it we have less driveway cuts and, I mean, financially wasn’t it -- appear to be --

MR. WESSELSCHMIDT: There were a number of factors. And the report showed one time it was on the west side. And toward the end of the report it was decided to move it to the east side for a number of factors. And again, those --

CITY MANAGER GONZALES: Randy Gorton is here if you would like him to help you with that question.

MR. WESSELSCHMIDT: And Randy is much more familiar with it than I am, so.

MR. GORTON: Good evening. Randy Gorton, BHC Rhodes Engineers. We performed the study, led that for the City. I thought I was going to get away tonight without coming up to the microphone. I was really looking forward to that.

To answer your question, to confirm what Doug said in terms of sequencing, if you want to make changes, yeah, by preliminary plans make sense. There will be sidewalk on both sides. We said tentatively a five to six-foot sidewalk on whatever side you don’t have the trail. The reason we ultimately recommended trail or the side path on the east side was at the time the expectation that a connecting trail was going to come from the east somewhere through there, the park at the north end. There were some other issues that if we had the side path on the east we could do some things with the roadway to improve sight distance on the west side. We got public input that kind of reinforced that as well. So, in the end, that’s ultimately why that ended up in the study as a recommendation. But it’s up to you and that can be evaluated in much more detail once we actually have survey, utilities and other things as part of the design process. That is typical to be done.

COUNCILMEMBER PFLUMM: And I think when I talked to you early on, you know, when you really didn’t know what you were even going to have, you know, I mean, I just said, hey, first of all it’s a safety issue on 59th or 60th or whatever street that is. And the second thing is if more of the commercial businesses, let’s just say they’re not all on the west side, but if more of them are and you’ve got kids living in apartments and they’re running their bikes up and down that trail, you don’t want them crossing the street as much as possible. So, that’s the only -- those are a couple of the reasons and I don’t know. But anyway, if we could just look at that a little close when we get to detailed engineering and stuff, so.

MR. GORTON: And I would say a lot of times once we get -- kind of fill in a lot of the gaps that we have, they sort themselves out fairly quickly in terms of which side things like that fit more easily and economically on than the other. So, at the study phase we don’t have quite all of those details. But for final design you will.

COUNCILMEMBER PFLUMM: Thanks.

COUNCILMEMBER KENIG: You alluded to my question about whether or not you had public feedback on that. So, was that discussed at each one of the forums that took place?

MR. GORTON: Yeah. Originally at the presentation we showed it on the west side. That was our initial recommendation. Based on input we got during the public process, there seemed to be actually kind of interest on the east side. We looked at that more and we said this is at least as viable of a choice. And again, you’re picking which things are ultimately better served by that side path on the west side versus the east side. But based on that it did seem like east side made at least as much or more sense, based on the information we had as putting it on the west side.

COUNCILMEMBER KENIG: And I can’t recall, was there a question on the survey that was sent out about this at all, or did that come up on the survey?

MR. GORTON: Not specifically about which side of the street.

COUNCILMEMBER KENIG: Okay.

MR. GORTON: It was more a matter do you like a side path or some other, you know, sidewalks and other things within the right-of-way.

COUNCILMEMBER KENIG: Okay. Thank you.

MAYOR DISTLER: Mr. Jenkins.

COUNCILMEMBER JENKINS: Yes. I have another question. While you’re there it might be helpful to have you there. Along the way we’ve proposed the concept of buying some of the power lines and so on. Is that a part of this design statement right here? If we go with an approval of this item does that mean that we’re also approving that?

CITY MANAGER GONZALES: We’ll be doing a study to determine the cost of that. And that may or may not be part of the actual scope of the engineer --

COUNCILMEMBER JENKINS: I see. Right now that’s --

CITY MANAGER GONZALES: -- but another study.

COUNCILMEMBER JENKINS: Because we’re looking at $1.95 million last I saw.

CITY MANAGER GONZALES: Right. Well, we need to get a cost for it.

COUNCILMEMBER JENKINS: That’s a lot more money and, you know, we really don’t -- I don’t think we’ve thought that completely through. Maybe you have, but it didn’t seem like it’s been completely thought through yet and what are some of the options and so on. And so that’s a lot of money. And I’d like to make sure we take that all the way to the end before we decide what we’re going to do on that.

MR. GORTON: Yeah. What’ll happen there is as design starts and, first of all, we identified exactly where the existing utilities are. And then we develop initial plans for what the improvements would be. Then we start showing the utilities what -- which of the facilities are in the way and they need to start planning to move. And then at that point then you start evaluating what’s the net difference in cost for them to have to relocate their facilities anyway if it’s in the right-of-way. And we can start getting tighter numbers in terms of what -- if you do want an underground, so what’s the City’s share versus what KCP&L might have to pay on their own just to keep facilities out of the City’s way within City right-of-way.

COUNCILMEMBER JENKINS: Right. So, I think some of those initial estimates you were looking at, gee whiz, somewhere in the neighborhood of only five percent difference to move them all or to buy them underground. So, I mean, that was some of the things I’d really like to get into a little more in depth before we actually vote on it.

MR. GORTON: Yeah. We have about as information detail from KCP&L as we are going to get until we start showing them some specific construction plans.

COUNCILMEMBER JENKINS: Right. Okay. So, that -- in other words, voting for this doesn’t mean we’re approving that process at this point?

MR. GORTON: Not unless you want to.

COUNCILMEMBER JENKINS: No, I don’t want to. Which is probably obvious at this point, so.

MR. GORTON: Yeah. I wouldn’t recommend you go ahead and decide now. I’d like to get a little more information.

MAYOR DISTLER: So, change the motion to say three lane roadway section with a side path on one side of Nieman.

MR. GORTON: Yep, perfect.

COUNCILMEMBER JENKINS: Yeah. That sounds good.

COUNCILMEMBER PFLUMM: So moved.

COUNCILMEMBER VAUGHT: Did I make the motion? We didn’t make a motion yet.

COUNCILMEMBER JENKINS: Yes, he just did.

COUNCILMEMBER VAUGHT: Oh, you just made the motion.

COUNCILMEMBER MEYER: I’ll second it.

MAYOR DISTLER: Does anyone from the audience want to speak to this item? Seeing none, so, we have the motion and a second. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Pflumm moved and Councilmember Meyer seconded to approve staff to proceed with preparation of a final scope of work for construction of a three lane roadway section, with a side path on one side of Nieman Road. The motion carried 7-0.]

2. CONSIDER THE SHAWNEE TOWN 1929 STRATEGIC PLAN 2015-2025.

MAYOR DISTLER: Ms. Meyer.

COUNCILMEMBER MEYER: Yeah. The second item is to consider the Shawnee Town 1929 Strategic Plan for 2015 through 2025. The Council Committee recommended 8-0 to forward to the Governing Body for approval the Shawnee Town 1929 Strategic Plan for 2015 to 2025.

MAYOR DISTLER: The recommended action is to consider approving the Shawnee Town 1929 Strategic Plan.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion to approve.

COUNCILMEMBER SANDIFER: Move to approve.

COUNCILMEMBER KENIG: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Sandifer moved and Councilmember Kenig seconded to approve the Shawnee Town 1929 Strategic Plan. The motion carried 7-0.]



I. STAFF ITEMS

1. CONSIDER AN ORDINANCE AND A RESOLUTION APPROVING PUBLIC IMPROVEMENTS TO INCLUDE STORMWATER DRAINAGE IMPROVEMENTS, STREET IMPROVEMENTS AND A NEW FIRE STATION.

MAYOR DISTLER: The next item on the agenda is Staff Items. Item No. 1 is to consider an Ordinance and a Resolution Approving Public Improvements to Include Stormwater Drainage Improvements, Street Improvements and a New Fire Station.

The City has planned to design and construct several stormwater drainage improvements, street improvements, and to design, construct and equip a new fire station. An Ordinance and Resolution are required in order to issue general obligation bonds in the future.

a) Pass an Ordinance authorizing and approving certain public improvements.

MAYOR DISTLER: The first recommended action is to pass an Ordinance authorizing and approving certain public improvements.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER NEIGHBOR: So moved.

COUNCILMEMBER SANDIFER: Motion to approve.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Neighbor moved and Councilmember Vaught seconded to pass an Ordinance authorizing and approving certain public improvements. The motion carried 7-0.]
(Having passed, Ordinance No. 3165 was assigned.)

b) Adopt a Resolution authorizing and approving certain public improvements.

MAYOR DISTLER: The second recommended action is to adopt a Resolution authorizing and approving certain public improvements.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER KENIG: Move for approval.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Kenig moved and Councilmember Vaught seconded to approve a Resolution authorizing and approving certain public improvements. The motion carried 7-0.]
(Having passed, Resolution 1788 was assigned.)

2. CONSIDER A REAL ESTATE AGREEMENT WITH SHAWNEE PROPERTIES, LLC FOR THE PURCHASE OF THE TWO LOTS ASSOCIATED WITH 6115 NIEMAN ROAD RELATED TO NIEMAN ROAD CORRIDOR SOUTH STORM DRAINAGE IMPROVEMENTS, P.N. 3400, SMP TC-021-072.

MAYOR DISTLER: Item No. 2 is to consider a Real Estate Agreement with Shawnee Properties, LLC for the Purchase of the Two Lots Associated with 6115 Nieman Road, Related to Nieman Road Corridor South Storm Drainage Improvement, P.N. 3400, SMP TC-021-072. The Nieman Road Corridor Middle Storm Drainage Improvements project is on the 2016 Capital Improvement Plan. The project, as budgeted, includes the buy-out of two lots associated with 6115 Nieman Road for a cost of $334,700.

The recommended action is to consider the Real Estate Agreement with Shawnee Properties, LLC for the purchase of the two lots associated with 6115 Nieman Road in the amount of $334,700 and authorize the Mayor to sign the agreement on behalf of the City.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER SANDIFER: Motion to approve.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.



[Therefore, Councilmember Sandifer moved and Councilmember Vaught seconded to approve the real estate agreement with Shawnee Properties, LLC for the purchase of the two lots associated with 6115 Nieman Road in the amount of $334,700 and authorize the Mayor to sign the agreement on behalf of the City. The motion carried 7-0.]

3. CONSIDER A REAL ESTATE AGREEMENT WITH NIEMAN PROPERTY, LLC FOR THE PURCHASE OF PROPERTY LOCATED AT 6009 ROGER ROAD RELATED TO NIEMAN ROAD CORRIDOR MIDDLE STORM DRAINAGE IMPROVEMENTS, P.N. 3424, SMP TC- 021-073.

MAYOR DISTLER: Item No. 3 is to consider a Real Estate Agreement with Nieman Property, LLC for the Purchase of Property Located at 6009 Roger Road Related to Nieman Road Corridor Middle Storm Drainage Improvements, P.N. 3424, SMP TC-021-073.

The Nieman Road Corridor Middle Storm Drainage Improvements project is on the proposed 2017 Capital Improvement Plan. The project, as budgeted, includes realignment of Roger Road with W. 61st Street at Nieman Road, which requires the buy-out of the house at 6009 Rogers Road for a cost of $105,000.

The recommended action is to consider approving the Real Estate Agreement with Nieman Property, LLC for the purchase of 6009 Roger Road in the amount of $105,000 and authorizing the Mayor to sign the agreement on behalf of the City.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER NEIGHBOR: Second.

COUNCILMEMBER MEYER: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Vaught moved and Councilmember Neighbor seconded to approve the Real Estate Agreement with Nieman Property, LLC for the purchase of 6009 Roger Road in the amount of $105,000 and authorizing the Mayor to sign the agreement on behalf of the City. The motion carried 7-0.]

4. CONSIDER REVISIONS TO POLICY STATEMENT, PS-49, CEMETERY ADMINISTRATION.

MAYOR DISTLER: Item No. 4 is to Consider Revisions to Policy Statement, PS-49, Cemetery Administration.

Policy Statement, PS-49, Cemetery Administration, was last revised in 2013. On September 1, 2016, the Parks and Recreation Advisory Board recommended revisions to PS-49 to allow for a payment plan for grave/niche spaces.

The recommended action is to consider approving the revisions.

Does anyone on the Council have any questions? Anyone in the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER SANDIFER: Motion to approve.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Sandifer moved and Councilmember Vaught seconded to approve revisions to Policy Statement, PS-49, Cemetery Administration. The motion carried 7-0.]

J. MISCELLANEOUS ITEMS

1. RATIFY SEMI-MONTHLY CLAIM FOR SEPTEMBER 12, 2016 IN THE AMOUNT OF $2,929,511.90.


MAYOR DISTLER: The next item is Miscellaneous Items. Item No. 1 is to Ratify the Semi-Monthly Claim for September 12, 2016, in the Amount of $2,929,511.90.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER KENIG: Move for approval.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore Councilmember Kenig moved and Councilmember Vaught seconded to approve the Semi-Monthly Claim for September 12, 2016, in the amount of $2,929,511.90. The motion carried 7-0.]

2. CONSIDER CANCELLATION OF THE DECEMBER 27, 2016 CITY COUNCIL MEETING.

MAYOR DISTLER: Item No. 2 is to Consider Cancellation of the December 27, 2016 City Council Meeting.

This year, Christmas falls on Sunday, so City offices will be closed on Monday, December 26 and our regularly scheduled City Council meeting is to be held on Tuesday, December 27. Since this date is so close to the holiday weekend, I am recommending cancelling the City Council meeting scheduled for December 27, 2016.

COUNCILMEMBER PFLUMM: Move for approval.

COUNCILMEMBER SANDIFER: Second.

COUNCILMEMBER VAUGHT: Could we have some discussion on this?

MAYOR DISTLER: Yeah. Anyone from the audience that would like to speak to this item? Okay.

I have a motion and a second. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Pflumm moved and Councilmember Sandifer seconded to cancel the December 27, 2016 City Council meeting. The motion carried 7-0.]

3. MISCELLANEOUS COUNCIL ITEMS.

MAYOR DISTLER: Item No. 3 is Miscellaneous Council Items. Does anyone on the Council have any item they would have like to discuss? Mr. Pflumm.

COUNCILMEMBER PFLUMM: A couple things. I want to congratulate Councilmember Kemmling on a new baby. And actually I just heard that we’ve got several others in the City, want to congratulate all them too. And I want to congratulate, you know, all the volunteers that worked on the car show this weekend. They did a great job.

COUNCILMEMBER VAUGHT: Good show.

COUNCILMEMBER PFLUMM: The weather was awesome, so it was really a nice day.

MAYOR DISTLER: Any other Council items?

K. ADJOURNMENT

MAYOR DISTLER: If there are no other items, I will accept a motion to adjourn.

COUNCILMEMBER SANDIFER: Motion to adjourn.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded to adjourn. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. We are adjourned. Thank you.
[Therefore, Councilmember Sandifer moved and Councilmember Vaught seconded to adjourn. The motion carried 7-0.]
(Shawnee City Council Adjourned at 7:56 p.m.)


CERTIFICATE

I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.

/das September 21, 2016

Deborah A. Sweeney, Recording Secretary

APPROVED BY:

_______________________

Stephen Powell, City Clerk











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