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CITY OF SHAWNEE
PARKS AND REC ADVISORY BOARD MEETING
MINUTES
July 7, 2016
5:30 P.M.

Board Members Present Staff Present
Elaine CoppParks & Recreation Director Holman
Peter EhrlichShawnee Town 1929 Director Pautler
Denise ShannonManager Parks and Facilities DeGraeve
Donna SawyerRecreation Specialist Keenan
Jennifer Riggs
Rebecca Bailey
Pam Cremer
Board Members Absent
Shelly Fabac
(Parks and Recreation Advisory Board Meeting Called to Order)

A. ROLL CALL

MS. COPP: Good afternoon. I’d like to call the meeting to order to the Parks and Rec Advisory Board, Thursday, July 7th meeting. We’ll have a roll call.

MR. EHRLICH: Peter Ehrlich.

MS. SHANNON: Denise Shannon.

MS. SAWYER: Donna Sawyer.

MS. COPP: Elaine Copp.

MS. RIGGS: Jennifer Riggs.

MS. BAILEY: Rebecca Bailey.

MS. CREMER: Pam Cremer.

MS. COPP: Thank you. Okay.

B. CONSENT ITEMS

1. Approval of the May 5, 2016 Parks and Recreation Advisory Board Draft Minutes

MS. COPP: First on our agenda is the Consent Items. Number 1, Approval of the May 5th Park and Rec Advisory Board Draft Minutes. Do we have any discussion?

MS. SAWYER: Elaine, I move for approval of the minutes as presented.

MS. COPP: Donna has moved. Do I have a second?

MR. EHRLICH: I second that.

MS. COPP: Peter second. Any other discussion? All those in favor aye.

PARK BOARD MEMBERS: Aye.

MS. COPP: Opposed? Thank you.

[Therefore, Ms. Sawyer moved and Mr. Ehrlich seconded to approve the Parks and Recreation Advisory Board Draft Minutes of May 5, 2016. The motion passed 7-0.]

C. DISCUSSION ITEMS

1. ERFURT PARK NATURE PLAY

MS. COPP: C, Discussion Items. Number 1, Erfurt Park Nature Play Area.

MR. HOLMAN: I’m going to let Ramie present. He and Sean were out there building it, Sean Thomas. And we’ve also had Rosanna. She is an employee with the Johnson County Park District who does nature play. She came to our conference at a national level and she’s given talks on it. She kind of went through and gave us a big thumbs up on what we’re doing.

MR. DeGRAEVE: Good evening. Ramie DeGraeve, Manager of Parks and Facilities. As we’re talking about here, the Erfurt nature play area, you guys have heard about it for a long time, so here is some slides. I would say we’re probably 80-85 percent done. There’s still a few items we need to wrap that’ll be on hold till fall gets here. But we’ll talk about it as we go through it.

This is just an overview, the whole site looking at it from the sensory garden right behind the small shelter. We’ve got our rock edge around and then it’s another shot of our climbers and some of the obstacles there.

This section here is what I would call the balance logs, the stepping stone section as it says on the slide. Just trying to get kids to, you know, work on their balance, tiptoe around on the logs. There’s stepping stones and things like that. Just little obstacles or challenges to have them maneuver as they go through.

This is another view of it. The log in the center is actually part of a large log we pulled out of the creek along the Clear Creek Trail. It’s kind of cool. It’s been tumbled. Had a unique shape. So, we laid it in there and propped it up to add another little bonus feature, a little incline and trying to keep within our six-feet fall distances and things. On our traditional playgrounds we have safety standards we try to follow. With this one, there really are no set standards, so the one big one we’ve tried to follow as we go through this is our fall zones, making sure that if someone was to fall off they’d land in the mulch and not on another obstacle. That’s why that’s only about three feet up in the air.

There’s another shot of it. You can kind of see how it’s gnarled, almost like the rocks have tumbled it and given it that cool feature. And again, that’s a large part of nature play is the sense part of it. You know, touching it, the story behind it, seeing it, figuring out what happened with it.

Here is another shot here looking back toward the shelter from the opposite end. You can see the stepping stones again there in and the Y kind of walking log.

One of the suggestions we had from Rosanna at Johnson County Parks, she came out. Loved everything we did. You know, just like when we were all kids loved climbing on stuff. One of the big features is the King of the Mountain thing. A lot of places just put out mounds of dirt and put grass on them and kids run and up and down it. I mean, it’s all about really being a kid and running around. And one of the suggestions she had was using some of our rocks there to build a wall where they could climb up and down it. Because at their facility, they have such limited space they wear the steps out right outside the building. They’ve kind of incorporated it, but not really incorporated it into their little program. And the kids are just always darting up and down it as an obstacle. So, this was something we’d kind of added on her suggestion using the rocks that were from the park.

Here is another shot. You can kind of see that large tree to the left. That was another unique Bur Oak tree that we had along the Clear Creek Trail. Probably a 250-year-old tree honestly. Might be pushing it a little bit, but Bur Oaks are very slow growing. That one is probably 3 -4 foot in circumference I’m guessing. Can’t get your arms around it. We’d had a micro burst probably seven or eight years ago go through and really rough these trees up. And Neil and I both were pretty heartbroken and still are and we kept pruning the trees and limping them along, trying to see if we could salvage them and make them, you know, worthwhile. But they just basically died out. So, rather than haul the wood to the landfill and turn it into mulch, we took this tree, with it being more unique, it’s got a -- I don’t know how you describe it, kind of like a pedestal. You can see a little bit there at that angle where the kids can climb up it and get in it and just hang out. And again, it’s probably about seven feet in the air total. So, we’ve got about four feet of it buried in the ground or five feet and then the rest is sticking out. And again, you can see more of the stepping stones there.

There is another close-up view of the tree I was just talking about. And then this is a little tunnel thing. One of the next slides -- this crawls into like a sandpit. We don’t have the sand in it yet. But just a little obstacle that they can run across the top or go underneath it kind of to have some fun. And again, the mulch under there to soften the travel for them.

And then another overview shot there. You can see another Bur Oak piece of wood. I think we’ve got a better picture of it there. It was actually part of the other tree that we had leaning on the other post. There it is right there. Really cool. That was part of the root ball from the tree. We had had it washed up on the bank probably four years ago and it was so heavy we couldn’t do anything with it. It was so waterlogged. Couldn’t use our crane truck. Just to move it. So, with all the heat and everything toward the end of May, we finally got it dried out enough and lightened up enough where we could transport it from 61st and Woodland over to this site. But then it was so big, we didn’t really know how to incorporate it in there. So, what we did was cut the root ball off and left it there and just made a little bubble climber for the kids to get on. And again, it’s real smooth. It’s got all those rounded edges. I mean, it’s really a cool piece of wood. It’s something that you’d never be able to buy commercially or anything like that. And again, tells the story of, you know, the tree and what happened with it. Just a neat piece. Honestly, it’s probably my favorite piece of the whole playground.

This is another area kind of the berms I was talking about earlier. You can kind of see the rock pile in the back that’s stacked up for the kids to climb on. We’ve got berms built up with logs that are actually dug into the sides. With about a two -- probably not quite a two-foot drop on them. You just run across basically. It’s kind of set up where the kids could almost ring the whole thing continuously if they wanted to. There’s just all kinds of different step-offs and things where they could run continuously around the outside of it.

Another shot here. You can see these half logs. These were part of that large Bur Oak in the middle. We split those in half and made little toadstools out of them. Kind of made a half ring there.

I think there’s another photo here. There it is, right there, that shows the whole thing. It loops around so they can get on one end and walk around and jump off on the rock ledge, kind of like an interstate system with all kinds of exit options to get on and off. Then there’s another big stump behind them that, you know, is basically a pedestal to jump on or sit on.

And then there’s another shot there of the log bridge and the climber.

Some more photos there. You kind of see Sean there on the edge in the background. He’s already playing on it, walking on the rock border. And that border is dual purpose, to hold the mulch in, stop erosion from running down the back side of the park, and again, be a play feature.

That’s a better shot of our bridge. It’s got an in and out, you know, so no traffic jams at this point. So, kids can crawl in, crawl out and have several playing on it at the same time. And again, you can see how you could walk across the top of it.

This is the sandpit behind it. Neil has ordered some dinosaur bones or fossil pieces that are constructed out of cast concrete. They’ve got reliefs of seashells or dinosaur bones actually cast into them. So when we get them, we will put a drain pipe in the bottom of that. We will put some sand in the bottom and then place those fossils. We’ll anchor them in the bottom and then the kids will be able -- we’ll have a little interpretative sign that says, ‘hey, come dig for fossil bones or treasure hunt.’ Not sure what we’re going to put on that yet. But the idea is to crawl through and be able to interact with those plates and literally dig for the fossils. So, there’s one of them seashells. There’s dinosaur bones. I think a fish-looking skeleton thing. I think there’s six different ones. Plants, all kinds of different stuff.

This is just a view looking back from the sandpit across the nature play.

And that’s pretty much it. Does anyone have any questions?

Everything in that play area was generated from our parks. The mulch, the rocks, the trees, everything. The rocks all came from Erfurt itself. The trees and the mulch came from micro burst instances we had in the City previously where we had the citizen’s dump. So, everything that is in that feature is a product of nature, other than our fossils, which they’re concrete I guess technically. So, we’re very excited about that.

Sean and Neil have been awesome as far as -- it’s been fun plugging everything together. We had a drawing to work with. And as the site developed and changed, we all just really stepped back in time a little bit and plugged things into it that we thought we’d have fun on. Honestly, a pretty cool feature of the park, very unique. To my knowledge, there’s not many around - definitely of that size and of that nature – (pardon the pun) where it’s truly all natural products, nothing purchased. There’s a lot of different options out there. You can buy prefab, cast stone things that look like trees… and we have none of that here. So, we’re very excited about it.

And this fall when the weather cools down and we get some more consistent moisture again, I know it’s hard to believe I’m making that statement after the May-June we had, but we’ll come back and we’ll sod everything around nice and it’ll have that more formal look that ties into the rest of the park. You’ll come down from the shelters and you’ll have the nice formal grass, and then you’ll have the play area. That’ll probably be into September, first of October. So, we’ll check back in with you at that Park Board meeting and hopefully have a picture of a complete product.

MS. COPP: Thank you, Ramie. Is there any other questions for him? Okay.

MR. HOLMAN: And I just want to add, he said about 85 percent done. So, we do have the grass. The mounds will be grass. We have three willow huts that we’ve kind of earmarked and we’ll start putting those in once the weather -- July-August really don’t want to plan trees.

MS. SHANNON: Maybe we could take a tour.

MR. HOLMAN: So, we’ll bring those back.

MS. SHANNON: That would be kind of fun.

MR. HOLMAN: Yeah. The willow huts.

MS. SHANNON: For a meeting - like go out and maybe do a tour of it. That would be kind of fun.

MR. HOLMAN: That would be kind of fun.

MS. SHANNON: I’d like to go play on it.

MR. HOLMAN: We can do that. And then we’ll bring in more trees and start shading it.

MS. SHANNON: Cool.

MR. HOLMAN: Yeah. Around 80-85 percent done. But we’ve got more to do, so more to come.

MS. SHANNON: Cool.

MR. HOLMAN: Good idea.

D. MEMBER REPORTS

MS. COPP: Okay. We’ll go on. D, Member Reports. Any other reports from any of the members?

MS. SAWYER: I’d like to thank the staff for everything they did for Old Shawnee Days. It was a fabulous weekend, and a long weekend for all of you.

MR. HOLMAN: It was long.

MS. SAWYER: And it was wonderful. A great way to mark the 50th anniversary of Old Shawnee Days. All of your help is greatly appreciated. So, thanks a bunch for that.

E. STAFF REPORTS

1. DIRECTOR’S REPORT

MS. COPP: Okay. E, Staff Report. Number 1, Director’s Report. Do we have anything?

MR. HOLMAN: Yeah. Just stuff that’s coming up. This next Monday will be City Council. So, we’ll kind of get a better idea of where the Council will be at with the new budget for ‘17. So, I think there will probably be -- for some of the adds that they’re wanting to do - they’ll be looking at a mill levy increase and seeing where that will be at for some of the staffing needs and some of the other stuff that’s in the budget.

We’re real close to putting Connect Shawnee out on the street to start getting bids. So, that’s exciting. We’re just waiting to hear a little bit more from KDOT when we can give this the blessing. But we’re all ready to go. In fact, we got final plans, I think today. So, just reviewing those and making sure and then we’ll send that out to bid.

And then working on the streambank stabilization.

And we’ve kind of thrown in another project that I will probably talk to you more about next time on our -- it’s kind of like the train noise, reducing the trains out west. The City has been buying land for that mitigation banking that we talked about a while back. So, there’s a bridge or a road that we need to put in once we start shutting down these crossings of the railroad.

And then the community center grading, the west community center grading plan.

So, those three we’re going to try to package those up because each one of them is dirt, moving dirt and rip-rap. So, we’ll get those going.

On [Charlie’s] report, August 16th, we had the Committee meeting moved, and we’ll have the Shawnee Town Strategic Plan, the update on that with the new buildings and stuff that we’re working on. In fact, we’re going out to -- we’re going to see Leon tomorrow. We’re going out and looking at the pipe tomorrow. So, he’s got some free pipe so we can put -- that’s the pipe we’re going to use for Shawnee Town to enclose the stream. So, he’s got some free pipe for us - we’re excited about that. We’ll take it.

MS. COPP: Free is good.

MR. HOLMAN: So, that’s it. We’re just getting stuff geared up to go out to bid.

MS. COPP: Thank you, Neil.

MR. HOLMAN: Yeah. Got a lot of stuff.

MS. COPP: Any questions for Neil?

2. PARKS REPORT

MS. COPP: 2, Park Report. Is that Ramie again?

MR. DeGRAEVE: Yes. Ramie DeGraeve, Manager of Parks and Facilities. We’ve largely been in a maintenance mode since Shawnee Days, other than nature play. A lot of it was Sean and I and Neil out there working on it. Toward the end, we had about a week of two-thirds of our crew out there working. So, a lot of our time has been spent just catching up on ball fields, tweaking irrigation systems. You know, we lost Jared, we spoke about in the May meeting I think. So, getting all of our irrigation systems online and getting them fine-tuned. We were spoiled with all the rain, then boom, all the heat. We had some issues electronically with our sensors. So, Sean has been on top of it, got everything going. He’s really done a nice job getting everything online and straightened out for us.

This will probably surprise you, Charlie, because we talked about it at the staff meeting. I’ll be moving probably 15 of our new chickens that we raised at the shop, down to Shawnee Town probably within the week. We’re about out of feed and I think they’re ready. So, we’ll be doing that. We’re excited about that.

Got the Swarner concert this Friday.

We’ve got Touch-a-Truck on Monday. We’ll be taking some of our equipment down. Been in contact with Police and Fire, Public Works. They’ll be bringing some of their staff vehicles down, some of their more unique pieces and let the kids climb on it and see if they can disable it. So, we’re anxiously anticipating our turn-out and how much fun the kids have. We usually learn something new about a piece of equipment we didn’t know before.

So, Darryl has been working with the guys out west at Stump, Corporate Challenge, different tournaments and things out there. So, they’ve been very busy. That’s been keeping them pretty well tied up.

We are a little short-handed on sports fields. I don’t know if I told you, but I did have one of my staff go back in the hospital today, Scott Fuller. Some of you know Scott. So, we’re hoping he got admitted today. We should know more tomorrow. He’s kind of been in and out of the hospital here the last month or so. We’re hoping that he comes out on top of things. It sounds like he will, but just keep him in your thoughts and prayers. Like I say, talked to him this morning. I’ll be checking in with him again this evening.

So, some tree work today was probably the last big thing to report on. Our little semi-micro burst last night, we had about four parks with tree damage this morning. Nothing major. Took a better part of the day to get it all picked up, but largely no big catastrophes or loss of any big trees. I look for the next couple weeks, as hard as it did blow last night, we’ll probably have some more damage that’ll show up, with the heat stress and everything, the trees will be shedding some more limbs. But other than that, that’s about it. Just kind of entering our thick of our event season and keeping stuff up.

Next week we will be interviewing candidates for Sean Thomas’ Park Technician position. He moved up to Park Supervisor. So, we’ve had that position open up. It closed July 1st. We’ve got three, maybe four real solid-looking candidates. We’re very happy. A lot of them have experience in grounds maintenance and parks, which is new to us. A lot of times you don’t get the people with the parks background right out of the gate. So, we’re hopeful we’re going to get another real good candidate and by next Park Board meeting have our crew back up to full steam. So, that’s all I have.

MS. COPP: Thank you, Ramie. Any other questions for him? Thank you.

3. SHAWNEE TOWN 1929 REPORT

MS. COPP: Number 3, Shawnee Town 1929. Charlie.

MR. PAUTLER: Hello everybody. Charlie Pautler. I’m the Director at Shawnee Town. We’re midway through our summer season. Living History program has been going really well. The heat hasn’t kept too many people away from us. So, Living History program [is] in full swing. It is Tuesdays during the day, Thursdays during the day and then Wednesday evenings. We’ve had pretty good attendance for our Wednesday evening program.

We’ve been kind of finessing and playing with our hours over the last couple years. And I think this is a pretty good fit for people’s schedules to come and see us. Saturdays have generally been a really low day for us, but we changed that public living history program to Tuesdays now. We’ve added that as well as Thursdays and Wednesdays. So, people are coming out and seeing us. When it’s a hundred degrees, though, people don’t come and spend their time outside. But we’ve had a pretty good summer so far.

Upcoming events. We’ve got many in July. Of course, this is National Parks and Rec month, so we are participating with the City Parks and Rec Department, of which we are a part of, and we are contributing about six events to that in July. Those include -- we’ve got a story-telling extravaganza coming up on Wednesday of next week, July 13th. I encourage you to come out. We have four very well-known regional storytellers who are coming out and it will be 7-8:30. They’re going to be at various locations in the museum, on the museum grounds.

We’ve got our Friends of Shawnee Town Ice Cream Social, which is Saturday, July 23rd, coming up, from 2:00-3:30. So, if you like handmade, home-churned ice cream, come on out for that and meet and greet our fabulous Friends Group.

Jammin’ on the Green. It’s our concert series there at Shawnee Town. We’ve got an 18-piece big band coming, the Vine Street Rumble Orchestra. And they’re coming Wednesday the 27th of July. So, if you like Big Band jazz music it’ll be pretty exciting. It’s their first time here. The director happens to be Tonya’s senior high band director. So, a little bit of Tonya trivia for you.

And let’s see, Craft Fair is coming up in September. We have 130 spaces. And it’s kind of a moving number. I asked Royal today, how many spaces we really have if we sell everything out and people want more. It’s about 130. Now, that’s crammed in every little nook and cranny. But so far we’ve sold 81. So, we’ve had a really good summer selling booths. She’s pursued it really relentlessly and done a lot of social media advertising for that. So, Craft Fair has become one of our biggest events of the year. If you’re really interested in a one-day craft fair come out and see that. 81 booths sold so far.

Then continuing, our last event, I kind of went out of order there. Movie Night at the Barn is our last event in July. We are going to be hanging a big piece of canvas on the big barn, the livestock barn up at the farmstead. That is going to be July 30th at 9:00 p.m. We’re going to be showing a 1927 film by Charlie Chaplin called The Circus, and we’re really excited to do that. It’s the first time we’ve shown a movie up there.

As Neil said, we’re going to be presenting the Strategic Plan for Shawnee Town 1929 to the City Council on August 16th. And with that -- by that time we’ll have the site plan finished, which includes the utilities. It’s a big drawing. It shows utilities, where they’re moving to, drainage plan, landscape features, trees, roads, and all the finished buildings, what it will look like when we have the different reconstructions finished, and then our visitors’ center finished. So, what the place will look like probably in 12 to 15 years. That will be the 16th of August. If anybody would like to come and support us, that would be wonderful.

Neil and I will take those plans and hit the road and go to different various groups showing them the big plan, the site plan as well as a rendering of the west block which Charlie Goslin did for us. And we’re going to be asking various organizations for money to help fund parts of that project. So, that’s all I got.

MS. COPP: Charlie, I had a question. Is this the meeting that they kept putting back and putting back?

MR. PAUTLER: Yes. We were originally going to present it in January, then February, then March and then --

MS. COPP: Now, it’s August 16th. Okay. Good.

MR. PAUTLER: Yeah. And we were just waiting to get all of our ducks aligned to get the site plan drawn, to get the architect hired, the landscape architect, bring in the engineers to help us with the elevations and where the utilities go. So, now all the planets are aligned and we can present it in its proper form.

MS. COPP: So, the Park Board needs to be there if they could that night, show their support. Okay. Thank you, Charlie.

4. AQUATICS, CIVIC CENTRE, RECREATION REPORT

MS. COPP: Number 4, Sean, Civic Centre, Recreation Reports and Aquatics.

MR. KEENAN: I will try to make this quick. Sean Keenan, Recreation Specialist. How is everyone doing this evening? Hopefully well. I’m doing fine. We are actually doing more than fine. I’ll start with Aquatics. Obviously, I’m sorry, Charlie, but when it hits a hundred people do go outside. And so we have had --

MR. PAUTLER: As long as the Parks Department wins.

MR. KEENAN: It’s the bottom line, right.

So, we’ve had a phenomenal June. It started out hot and it ended hot. So, we actually saw between a 30 and 40 percent increase in all areas of Aquatics, including attendance. Our programs were through the roof. Swim lessons, swim team. We have 133 swimmers on our competitive team this year. We’ve got around 80 pre-comp kids, which is fantastic. Our dive team dropped a little bit, but all of our dive lessons are completely full for the entire summer already. All of our swim lessons -- our entire Session 2 swim lessons were completely full. There was no room left in those.

As well as our water walking, that is probably the largest increase in all of our programs. This is like a punch-card program where they could come in and just do water walking in the mornings during swim lessons. It went from about 20 people to around 70 at this point. So, it’s very, very popular. They’re very -- they’re great people to work with, but they want that water. So, that is their water during that time. We let them use our equipment. Again, it’s just one of those programs that we’re just going to keep going.

Again, we’re up. We’re actually up in our revenue overall as well around -- it’s around 37 percent for total revenue. Now, that’s not to say that it will continue. Obviously a week like this is going to affect us adversely, but June was fantastic. So, we’re really proud of our staff. They’ve held strong. We’ve had good numbers in that area as well.

We did train a lot of new people this year. We had a lot of new hires. We’ve had good retention in the past, but we had a lot of them graduate college and kind of move on. So, this staff has done a phenomenal job in teaching swim lessons as well as doing the life-guarding.

In regards to the programs, this month we do have Parks and Rec Month where we are going to be hosting a few of the programs at the pool. Water aerobics as well as -- the next one will be the dive-in movie night. That will be the close of the Shawnee Sharks Swim and Dive season, which is going to be on -- we’re going to be showing Finding Nemo, and it’s on the 16th, which is not this Saturday, but the following. It will be from eight to close. That is a free event for season pass holders. Otherwise, it’s just general gate admission for those that don’t. Last year we saw, it was around 400, almost 500 people that came to that event. We do shut all of the lights off. We do have obviously the pool lit and then there’s a lifeguard like every five to ten feet that go all the way around in a circle. So, we only allow them to do the floats. It’s our float and flick in the shallow area of the competition pool. But again, from six to eight, that will be free swim for the Shawnee Sharks. We do the awards at that time.

We do have the All-City Dive meet which is this Saturday in Merriam. They’ll be hosting that meet. We did get first place last year, which was fantastic. And that’s quite a feat when, you know, our team is around 50 divers and we’re competing against Olathe that has 150. So, you know, Kathy is our coach. She’s been there for 19 years. She’s very competitive. I asked her today if they wanted to come in and do another practice at three. They wanted some practice time, we gave it to them. And she didn’t want me to ask her whether or not we were going to win, so I didn’t. So, she can feel the pressure.

We will also be going to Prairie Village. They’re hosting All-City Swim, which is going to be next Wednesday. That is going to be during the day. That is the first time this year. We’re going to kind of see how that parent feedback is since it is during the day, but the league chose to go with that direction.

Moving forward, we’re just cranking it out. We’re hoping for that heat to kind of come back. We did get a break this past week. We did see a little dip in the numbers, no pun intended, but we’re looking for the 90s again and to, you know, kind of go through with that.

In regards to Recreation, Kate gave me her notes on that. She had great attendance in her programs through the month of June. Her day trips went fantastic. She partnered with various surrounding cities. I know one was Lenexa, I believe the other one was --

MR. HOLMAN: Mission.

MR. KEENAN: Was it Mission? And the bus came by, it was full. Picked up our participants and then they went on to the next city and continued to fill that bus. She’s planning next year, coordinating those with the cities because it was such a great success.

Summer camps, we’re taking registrations for. Obviously the brochure came out in June. She did say that with it dropping in June and, you know, we’re taking registrations for July that she has seen a dip in numbers just because people -- parents have already planned their summer type of thing. And so, you know, I will say that we see that a little bit in our swim lessons as well for just this month in July. And so we kind of are equating it to that.

She is working on the next brochure, which is going to be the October through December brochure. As well as a whole collective, we’re all talking about working on the migration to the new RecTrac recreation software. So, we’re kind of coordinating that in line with the new brochure.

And then, of course, she is continuing to sit down with new participants and new instructors that have new ideas and so she’s looking to the future to have additional programs that she hasn’t previously offered.

In regards to the Civic Centre, Craft Fair is open. They have it a third full, which this year it’s going to be on October 22nd, so they are taking registrations for that.

Tonya this week started taking registrations for barbecue. And today was a heck of a day. We had ten or more that came in, oh, here’s my barbecue registration. So, that was good. I know that’s pretty much one -- some of the favorite ones, the favorite event. I know it’s one of ours.

Supervisors, she’ll be holding a meeting next week giving them updates with the Civic Centre policies as well as the programs that we are holding in the Civic Centre as well as we’re offering at other facilities like the pool, so that they can answer those questions without just forwarding it to voicemail.

And then the concerts in the park. That’s the upcoming, the next coming special event, that is, Swarner Park. I did have -- my pool kids went around to the houses and hung the flyers today. That is going to be at Swarner starting at 7:00pm. And the band this year is going to be the Suburban’s. And it is sponsored by the Overland Park Regional ER of Shawnee and the Shawnee Irish-American Club. So, that will be -- hopefully we’ll have the heat there for that, but not too much heat.

And then again the next one will be the Stump Park one on July 22nd. That is going to be Private Stock and that will be the fireworks show as well sponsored by Bratton Brothers, Weaver’s Automotive and W. Vielhauer Plumbing which is -- it’s a really fantastic show. I’m sure most of you have come out and seen that.

So, does anybody have any questions? That is it for me. Thank you.

MR. HOLMAN: I just want to add the barbecue, but also the tour and fall ball is open for registration. So, if anybody is -- just throwing that out there.

F. ADJOURNMENT

MS. COPP: Okay. Any other business? Do I have a motion that we adjourn the meeting?

MS. SAWYER: I would move for adjournment.

MS. COPP: Donna moves. Do I have second?

MS. BAILEY: Second.

MS. COPP: Rebecca seconds. Any questions? Any discussion? All those in favor aye.

PARK BOARD MEMBERS: Aye.

MS. COPP: Opposed? Meeting adjourned.

[Therefore, Ms. Sawyer moved and Ms. Bailey seconded to adjourn the meeting. The motion passed 7-0.]

(Shawnee Parks and Recreation Advisory Board Meeting Adjourned)

CERTIFICATE

I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.

/das July 26, 2016

Deborah A. Sweeney, Recording Secretary

APPROVED BY:

_______________________

Tonya Lecuru, Deputy Director Parks and Recreation



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