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CITY OF SHAWNEE
CITY COUNCIL MEETING
MINUTES
May 23, 2016
7:30 P.M.

Michelle Distler - Mayor

Councilmembers Present Staff Present
Councilmember PflummCity Manager Gonzales
Councilmember NeighborDeputy City Manager Charlesworth
Councilmember JenkinsAssistant City Manager Killen
Councilmember KemmlingDeputy City Clerk Zaldivar
Councilmember VaughtCity Attorney Rainey
Councilmember MeyerFinance Director Rogers
Councilmember SandiferSr. Project Engineer Moeller-Krass
Councilmember KenigPublic Works Director Whitacre
Guest Councilmember ElderPlanning Director Chaffee
IT Director Bunting
Parks and Recreation Director Holman
Battalion Chief Hoelting
Police Chief Moser
Assistant Public Works Director Gard
Transportation Manager Manning
(Shawnee City Council Meeting Called to Order at 7:30 p.m.)

A. ROLL CALL

MAYOR DISTLER: Good evening and welcome to tonight's meeting of the Shawnee City Council. I would ask that you please silence your electronic devices at this time. I am Mayor Michelle Distler and I will be chairing this meeting. Tonight we have a special guest with us and her name is Kaylee Elder and she is serving as a guest Councilmember for Ward IV. Kaylee is also Councilmember Sandifer's granddaughter. She has read the packet, and will join in the discussion and will cast an honorary vote on each item.

I will do a roll call at this time. Councilmember Neighbor.

COUNCILMEMBER NEIGHBOR: Present.

MAYOR DISTLER: Councilmember Pflumm.

COUNCILMEMBER PFLUMM: Present.

MAYOR DISTLER: Councilmember Jenkins.

COUNCILMEMBER JENKINS: Present.

MAYOR DISTLER: Councilmember Kemmling.

COUNCILMEMBER KEMMLING: Present.

MAYOR DISTLER: Councilmember Vaught.

COUNCILMEMBER VAUGHT: Present.

MAYOR DISTLER: Councilmember Meyer.

COUNCILMEMBER MEYER: Present.

MAYOR DISTLER: Councilmember Sandifer.

COUNCILMEMBER SANDIFER: Present.

MAYOR DISTLER: Councilmember Elder.

GUEST COUNCILMEMBER ELDER: Present.

MAYOR DISTLER: Councilmember Kenig.

COUNCILMEMBER KENIG: Present.

MAYOR DISTLER: Thank you.

B. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

MAYOR DISTLER: Please stand and join us in the Pledge followed by a moment of silence. And, Kaylee, if you would like to lead us in the Pledge of Allegiance, please.

(Pledge of Allegiance and Moment of Silence)

MAYOR DISTLER: Thank you. Before we begin our agenda, I'd like to explain our procedures for public input. During the meeting I will offer the opportunity for public input. If you would like to speak to the Council at any of those times, please come forward to the microphone. I will ask you to state your name and address for the record, then you may offer your comments. So that members of the audience can hear your comments, I would ask that you speak directly into the microphone. By policy, comments are limited to five minutes and no person may speak more than twice to any one agenda item. After you are finished, please sign the form on the podium to ensure we have an accurate record of your name and address.

I would also like to remind Councilmembers to wait to be recognized before speaking. When you are recognized, be sure to turn on your microphone. Please turn the microphone off when you are done speaking.

In addition, while we won't do a roll call vote on every vote, I will state Councilmembers’ names who vote in minority so that our listening audience will have a clear and accurate record of the vote.

C. CONSENT AGENDA

1. APPROVE MINUTES FROM THE CITY COUNCIL MEETING OF MAY 9, 2016.
2. APPROVE MINUTES FROM THE COUNCIL COMMITTEE MEETING OF MAY 3, 2016.
3. REVIEW MINUTES FROM THE PLANNING COMMISSION MEETING OF APRIL 18, 2016.
4. CONSIDER MICROSOFT SOFTWARE RENEWAL MAINTENANCE AGREEMENTS.

MAYOR DISTLER: The next item on the Agenda is the Consent Agenda. Does the Council have any items they would like to remove? Seeing none, I will accept a motion.

COUNCILMEMBER SANDIFER: Move for approval.

COUNCILMEMBER PFLUMM: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, the motion was made by Councilmember Sandifer and seconded by Councilmember Pflumm to approve the Consent Agenda. The motion passed 8-0.]

D. MAYOR'S ITEMS MAYOR DISTLER: The next item on the Agenda is Mayor’s Items. So, tonight under the Mayor's items, if we could put up -- last week the Shawnee Young Professionals invited me to a coffee and they wanted me to share what’s going on with Shawnee and then wanted to give us their feelings. And so I just wanted to share this with the Council and gave everybody a copy to take with them. So, this was completely and totally unsolicited. They were given a card. And what is the Young Professional age group? Is it under --

COUNCILMEMBER KENIG: Under 40.

MAYOR DISTLER: Under 40. Thank you. So, each member was just given a blank card and the one question said, “What are the top three attributes you look for when choosing where to live?” And these were the top 17 that came out of that. And then on the back of the card it said, “What is the one thing Shawnee can improve upon to attract more young professionals?” And this was the top 17 that came out of that.

So, I found a lot of this to be interesting, especially the Young Professionals are wanting us to do things such as continue to promote our history and all of that, but this is the future of Shawnee. So, while we’re going to build upon and maintain the strong foundation that we have of our history, as we go forward in making our decisions, I think these are good things to know and to look at, at what the younger professionals and families that are coming into Shawnee are looking for for their future in Shawnee. So, did you have any comments, Brandon, or anything on that?

COUNCILMEMBER KENIG: Yes. And just to add to what the Mayor has said. We had an excellent turnout. In fact, we had a full house for this. And a lot of interest. So, I think this may be something we do as a regular program, either quarterly or a couple times a year just due to the interest. And it was really encouraging to see as many young people that not only showed up, but that engaged. We went well past I think our times limit and had many people that I spoke with afterwards who wanted to continue to be involved in what’s happening with the City and stay engaged in terms of what happening at our Council meetings. So, I’m very excited to see that and hope to communicate with them and keep them engaged and active.

MAYOR DISTLER: And, yeah, and Young Professionals, so in the audience. They’re lawyers, insurance agents, I’m trying to think of what some of the professions were that --

COUNCILMEMBER KENIG: Yeah. We had a non-profit executive who runs a non-profit. We had financial analysts that do financial planning as well. And then the other item, too, was we had a very diverse mix of participants. We had those who live in Shawnee, we had those that don’t live here, but work here. We also had those who have family in Shawnee, grew up in Shawnee and have strong ties to the community and are eager to see the City succeed and thrive. So, it was really interesting to see what type of feedback we had with the very diverse group as well, and ensuring that we get, you know, a mix of opinions. So, we’re not only looking at those who are here, but those who are potentially moving here. And I spoke with several after the program who are looking at potentially moving to Shawnee. And so this is very relevant to them right now.

MAYOR DISTLER: Thank you. So anyway, wanted to share that with the Council so that you guys can see what they brought up to me during this meeting as items of interest for the future of Shawnee as we’re making our decisions, so.

E. APPOINTMENTS 1. CONSIDER APPOINTMENTS TO THE PARKS AND RECREATION ADVISORY BOARD.

MAYOR DISTLER: The next item on the Agenda is Appointments. Item Number 1 is to Consider Appointments to the Parks and Recreation Advisory Board.

Councilmember Jenkins is recommending the reappointment of Denise Shannon as the Ward II representative and Councilmember Meyer is recommending the reappointment of Rebecca Bailey as the Ward III representative.

a) Reappoint Denise Shannon to the Parks and Recreation Advisory Board with a term expiring December 31, 2017.

Two actions are required. The first is to consider reappointing Denise Shannon to the Parks and Recreation Advisory Board with a term expiring December 31, 2017. Is there any discussion from the Council?

COUNCILMEMBER JENKINS: Move for approval.

MAYOR DISTLER: Does anyone in the audience want to comment on this item? Okay. So, I have a motion.

COUNCILMEMBER JENKINS: Move for approval.

COUNCILMEMBER NEIGHBOR: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Jenkins moved and Councilmember Neighbor seconded to approve the Reappointment of Denise Shannon to the Parks and Recreation Advisory Board with a term expiring December 31, 2017. The motion passed 8-0.]

b) Reappoint Rebecca Bailey to the Parks and Recreation Advisory Board with a term expiring December 31, 2017. MAYOR DISTLER: The second action is to consider reappointing Rebecca Bailey to the Parks and Recreation Advisory Board with a term expiring December 31, 2017. Is there any discussion from the Council? Anyone from the audience want to comment on this item? Okay. Seeing none, I’ll accept a motion.

COUNCILMEMBER MEYER: Move for approval.

COUNCILMEMBER SANDIFER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Meyer moved and Councilmember Sandifer seconded to approve the Reappointment of Rebecca Bailey to the Parks and Recreation Advisory Board with a term expiring December 31, 2017. The motion passed 8-0.]
F. BUSINESS FROM THE FLOOR

Public Comment:

MAYOR DISTLER: The next item on the Agenda is Business from the Floor. Is there anyone who has comments on an issue that is not on tonight's agenda? Please come forward. State your name and address for the record.

MR. ERLICHMAN: Ray Erlichman, (Address Omitted), here in Shawnee. Madam Mayor, Members of the Governing Body, we’ve had a lot of discussions about the Nieman Road corridor project. And there’s something that’s been going on that I didn’t know why it was never brought up before, so I guess I’m going to have to be the one to do it.

Charter Ordinance 40, Section 2(f)(2). And, okay, for distance only. There we go. “Elected officials must be careful to avoid any conflict of interest whether real or perceived.” We’ll get back to the rest of this in a second. The corridor project runs from 55th to Shawnee Mission Parkway on Nieman Road. We have two members of the Council who have substantial commercial property interests on that road -- on that area, Mr. Pflumm and Mr. Vaught. And since we’re looking at the possibility of a $6.5 million project, I think just to eliminate the possibility of real or perceived conflict of interest that according to Charter Ordinance 40 that these two individuals recuse themselves from any further discussions, presence in the Council chambers when the discussions are being carried on or voting on any matters pertaining to the Nieman Road project.

In the minutes of the Committee meeting of May 3rd, which you just approved making it official, there’s a statement by Councilmember Vaught, and you know I’ve got a -- well, I can’t read from the distance. I’m sorry. “And you know I’ve got a building for lease up the street,” et cetera, et cetera, et cetera. The charter ordinance makes a provision for any member of the Council to request through the City Manager to the City Attorney for review if there is an actual or perceived or real conflict of interest.

I would request that based on the fact that these two individuals own these substantial properties in that corridor area that the Council does ask through the City Manager to the City Attorney to make a determination, to give a legal opinion as to whether or not there is an actual or perceived conflict of interest. And hopefully, since we’re not talking about any major research, probably not, to bring that opinion forward at the next Council meeting and have it entered into the record so that there is no question as to what it is.

COUNCILMEMBER PFLUMM: Ms. Mayor.

MAYOR DISTLER: Mr. Pflumm.

COUNCILMEMBER PFLUMM: Yeah. Actually I would prefer that as a matter of fact. I do own property along Nieman Road, but it’s -- I’ve had issues with, you know, family members, cousins, all kinds of stuff throughout the City and I’ve brought it up to Ellis’ father several times. So, if we could get a, you know, a little more clarification on that, I would great appreciate it.

MR. RAINEY: I’d be happy to do that. I know there are several attorney general opinions though that provide that simply having an ownership interest in the community in the vicinity of or adjoining a public improvement project is not considered a conflict of interest under state law. I think Mr. Erlichman was carefully I think noting a difference between a state conflict of interest that’s prohibited by statute as compared to what this Governing Body may find to be a conflict of interest. But I don’t believe there is any. I have never seen anything that would be contrary to the attorney general opinions that I’ve read in the past.

COUNCILMEMBER PFLUMM: And I’ve had the same opinion on stuff downtown before I purchased property downtown and after I purchased property downtown. So anyway, but if we could look into that a little bit more. Thanks for bringing that up, Mr. Erlichman.

MR. ERLICHMAN: Okay.

COUNCILMEMBER PFLUMM: You know, I have no problem getting, you know, a legal opinion because I don’t want to do anything wrong.

MAYOR DISTLER: Okay. Are there any other comments not on tonight’s agenda? Okay. Seeing none -- oh. Please state your name and address for the record.

MS. DUGAN: Lindsay Dugan, (Address Omitted). I just want to go on record for portions of the Trail Springs neighborhood. That we are against a portion of the Nieman Corridor project that is going to be a multi-use or bike trail through our neighborhood. In the last couple of weeks we’ve finally started getting some information about that and the details are coming to light and I’ve walked around the neighborhood and spoke with many of my neighbors. It was shocking how many people didn’t know it was even happening. And the few that did know have no idea how invasive the plan could possibly be. So, I just wanted to make a note that the neighborhood doesn’t feel informed and would like to be made aware of any meetings, specifically about the Trail Springs bike and multi-use path.

COUNCILMEMBER PFLUMM: Do you want to go ahead? Do we want to address that or I can.

MAYOR DISTLER: Go ahead.

COUNCILMEMBER PFLUMM: Well, I was just going -- there were several meetings in reference -- and people put in their suggestions about where they wanted the trail, whether it was on the south end or the middle end or the north end. And, you know --

MS. DUGAN: There were a couple of meetings and we’re aware of those. I can tell you that my neighbors were not. It’s true. We might be a little bit of a passive community, but we find that this information is really important information is buried in the newsletter around parties and what not and it’s also buried under the Nieman Corridor project. And this bundled in as a smaller project with that. Just even going around and talking to my neighbors this evening. Many of them are older. They don’t really do, you know, websites and get the e-mail updates. And I encouraged them to do that. I’ve been sending everyone links to the PDFs for the plans so that they can educate themselves and make their own decision on how they feel about the project. I understand what you’re saying. I know I’ve seen that there was a meeting in December and a meeting in February. And there is supposed to be one coming up in June, is that correct, as part of the next phase of the project?

CITY MANAGER GONZALES: I don’t think that meeting has been scheduled yet.

MS. DUGAN: Okay.

CITY MANAGER GONZALES: And actually I’m not sure if it was going to be a meeting as much as a neighborhood drive around was kind of the format that we were looking at.

MS. DUGAN: Okay.

CITY MANAGER GONZALES: But that’s yet to be decided.

MS. DUGAN: Okay. I mean, you can say that we know about it, but I can tell you for a fact that we don’t. So, whatever methods that you’re using for promotion within the neighborhood aren’t working.

MAYOR DISTLER: That’s good feedback because I’m interested. Because I attended all the meetings and I mean there -- I think there were a good 50, if not more people at every meeting. So, I’m just -- I’m concerned about the breakdown of how they all knew about. Because that’s part of my goal. That’s very important to me to make sure that people get the information. So, I am concerned about that because I mean there were so many people there I thought it was actually communicated well. So, to hear this --

MS. DUGAN: And it’s my understanding that in the last meeting, which as February, the information about the bike lane and path along the storm drain area that is being put in behind the post office, that information wasn’t even available at that time. So, when neighbors were taking the survey and in the meeting and then online, they weren’t even aware that there was another part of a trail going in. That the Trail Springs trail won’t connect to. It’s just important information that wasn’t delivered to -- everyone thinks, yeah, bike trails sound like a great idea until you find out that it could be 10 to 14 feet of your yard. We also have some serious safety concerns. My house and our neighbor’s house in particular, if a bike were coming down the hill and over our bridge while we were pulling into our driveway we would never see it. It’s a -- it would be a blind hill. And there’s several places like that along the proposed route.

MAYOR DISTLER: Well, this is good feedback that we definitely want. And, you know, that’s why we hold the meetings and stuff so that --

MS. DUGAN: That’s why I’m here for my first City Council meeting.

MAYOR DISTLER: So, no. That’s very good feedback and I appreciate that. And we’ll definitely look into it and try to do a better job.

MS. DUGAN: Okay. Thank you.

CITY MANAGER GONZALES: And you are aware of the ListServe now and you’ve gotten signed up now?

MS. DUGAN: I’m on the, yeah, the e-blasts. I get that now. I’ve signed up for NextDoor and I am trying to help all of my neighbors as best I can. But I got a little disheartened walking around today asking them to help me help them and it’s going to be a little bit hard, but I’m going to do it.

MAYOR DISTLER: Well, like I said, if you do figure out a way, please let us know. I mean, because that’s part of why I started the coffees, the monthly coffees and things like that is to better reach the retired residents because they said they don’t get the Dispatch in that area anymore. And like you said, they told me they’re not online. They don’t get the Facebook feeds. So, that’s part of what I am trying to very hard to fix that problem of better information getting out.

MS. DUGAN: I think specifically this project is very confusing to people as well, like I said, because it’s presented as a -- more or less as a commercial project. And then these other little projects are kind of stuffed into them and came along and we’re retrofitting a neighborhood now as part of what was presented to us originally as a more commercial project.

MAYOR DISTLER: Okay. So, well, that’s very good feedback. So, I really appreciate you coming and sharing that. And like I said, if you get a glimmer of how to better reach your neighborhood, please let us know because that’s what I’m trying to do, so.

MS. DUGAN: Okay. Thank you.
MAYOR DISTLER: Thank you. Are there any other items not on tonight’s agenda?

G. PUBLIC ITEMS

1. CONSIDER AN ORDINANCE AUTHORIZING THE ISSUANCE OF FEDERALLY TAXABLE PRIVATE ACTIVITY REVENUE BONDS IN THE PRINCIPAL AMOUNT NOT TO EXCEED $17,500,000 FOR THE FEDERATED RURAL ELECTRIC INSURANCE EXCHANGE PROJECT.

MAYOR DISTLER: The next item on the Agenda is Public Items. Item Number 1 is to consider an Ordinance Authorizing the Issuance of Federally Taxable Private Activity Revenue Bonds in the Principal Amount Not to Exceed $17,500,000 for the Federated Rural Electric Insurance Exchange Project. The bonds will be used to finance the costs of acquiring, constructing and equipping an approximately 36,000 square foot commercial building located at 7725 Renner Road. Property acquired with proceeds will be exempted from ad valorem taxes for ten years; however, the Company will enter into a Payment in Lieu of Tax Agreement providing for payment equal to 30 percent of the Company's ad valorem real estate taxes. Construction costs will be exempt from sales tax. The Ordinance authorizes the issuance of bonds and authorizes and approves the execution by the City of certain documents related to the issuance of the bonds.

The recommended action is to consider passing an Ordinance authorizing the issuance of the bonds and the Mayor to sign the other agreements and documents. Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER KENIG: Move for approval.

COUNCILMEMBER VAUGHT: Second.

COUNCILMEMBER SANDIFER: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.

[Therefore, Councilmember Kenig moved and Councilmember Vaught seconded to pass an Ordinance authorizing the issuance of bonds and for the Mayor to sign the other agreements and documents. The motion passed 8-0.]

(Having passed, Ordinance No. 3157 was assigned.)

2. CONSIDER A RESOLUTION AND ORDINANCE AUTHORIZING THE ACQUISITION OF PRIVATE PROPERTY FOR PUBLIC IMPROVEMENT AND APPROVING FINAL PLANS AND AUTHORIZING STAFF TO PROCEED WITH BIDDING THE NIEMAN ROAD CORRIDOR SOUTH STORM DRAINAGE IMPROVEMENTS PROJECT, P.N. 3400, SMP TC- 21-072.

MAYOR DISTLER: Item number 2 is to consider a Resolution and Ordinance Authorizing the Acquisition of Private Property for Public Improvement and Approving Final Plans and Authorizing Staff to Proceed with Bidding the Nieman Road Corridor South Storm Drainage Improvements Project, P.N. 3400, SMP TC-21-072. This project is on the City's Capital Improvement Program for construction in 2016. Final plans are complete and staff has identified two additional easements on two tracts of land that are needed to accommodate the new design to enclose west tributary connection around the Stag's Creek development. A Resolution and Ordinance are required to begin the condemnation process while continuing to work to obtain any outstanding easements. Staff is also requesting approval of the final plans and authorization to proceed with bidding the project.

a) Adopting a Resolution declaring it necessary to acquire easements on the two tracts of private property identified in the Easement Acquisition Summary Table for the Nieman Road Corridor South Storm Drainage Improvements.

MAYOR DISTLER: There are three recommended actions. The first is to consider adopting a Resolution declaring it necessary to acquire easements on the two tracts of private property identified in the Easement Acquisition Summary Table for the Nieman Road Corridor South Storm Drainage Improvements. Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I will accept a motion.

COUNCILMEMBER JENKINS: Move for adoption of the resolution.

COUNCILMEMBER PFLUMM: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Jenkins moved and Councilmember Pflumm seconded to adopt a Resolution declaring it necessary to acquire easements on the two tracts of private property identified in the Easement Acquisition Summary Table for the Nieman Road Corridor South Storm Drainage Improvements. The motion passed 8-0.]
(Having passed, Resolution No. 1784 was assigned.)

b) Pass an Ordinance authorizing the acquisition of easements on the two tracts of private property identified in the Easement Acquisition Summary Table for the Nieman Road Corridor South Storm Drainage Improvements.

MAYOR DISTLER: The second action is to pass an Ordinance authorizing the acquisition of easements on the two tracts of private property identified in the Easement Acquisition Summary Table for the Nieman Road Corridor South Storm Drainage Improvements.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER JENKINS: Move for passage of the ordinance.

COUNCILMEMBER PFLUMM: Second.

MAYOR DISTLER: A motion has been and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Jenkins moved and Councilmember Pflumm second to pass an Ordinance authorizing the acquisition of easements on the two tracts of private property identified in the Easement Acquisition Summary Table for the Nieman Road Corridor South Storm Drainage Improvements. The motion passed 8-0.]
(Having passed, Ordinance No. 3158 was assigned.)

c) Approve final plans and authorizing staff to proceed with bidding the Nieman Road Corridor South Storm Drainage Improvements Project, P.N. 3400, SMP TC-21-072.

MAYOR DISTLER: The final action is to approve final plans and authorize staff to proceed with bidding the project.

Does anyone on the Council have any questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER JENKINS: Move to approve the final plans.

COUNCILMEMBER NEIGHBOR: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Jenkins moved and Councilmember Neighbor seconded to approve final plans and authorize staff to proceed with bidding the Nieman Road Corridor South Storm Drainage Improvements Project, P.N. 3400, SMP TC-21-072. The motion passed 8-0.]

H. STAFF ITEMS

1. CONSIDER BIDS AND AWARD CONTRACT FOR STREET LIGHT AND TRAFFIC SIGNAL MAINTENANCE SERVICES.

MAYOR DISTLER: The next item on the Agenda is Staff Items. Item Number 1 is to consider Bids and Award Contract for Street Light and Traffic Signal Maintenance Services. Bids were received from two contractors on April 15, 2016. Staff recommends awarding the bid to Total Electric Contractors, Inc., Edwardsville, Kansas, in the amount of $107,795.

The recommended action is to approve and authorize Mayor to sign the contract. Does anyone on the Council have any questions? Mr. Pflumm?

COUNCILMEMBER PFLUMM: Yeah. I thought we did most of those in-house. Have we been doing that out of house, that part of it?

CITY MANAGER GONZALES: We do quite a bit of it in-house, but we use this contractor to supplement. So, when we get too far behind they can help us keep up.

COUNCILMEMBER PFLUMM: All right.

MAYOR DISTLER: Any other questions? Anyone from the audience that would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER MEYER: So moved.

COUNCILMEMBER PFLUMM: So moved. Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Meyer moved and Councilmember Pflumm seconded to award the bid and approve and authorize the Mayor to sign a contract for the Street Light and Traffic Signal Maintenance Services with Total Electric Contractors, Inc., in the amount of $107,795. The motion passed 8-0.]

I. MISCELLANEOUS ITEMS 1. RATIFY SEMI-MONTHLY CLAIM FOR MAY 23, 2016 IN THE AMOUNT OF $1,990,093.87.

MAYOR DISTLER: The next item is Miscellaneous Items. Item Number 1 is to Ratify Semi-Monthly Claim for May 23, 2016, in the Amount of $1,990,093.87.

Does anyone on the Council have any questions? Anyone from the audience who would like to speak to this item? I’ll accept a motion.

COUNCILMEMBER PFLUMM: So moved.

COUNCILMEMBER SANDIFER: Second.

MAYOR DISTLER: A motion has been made and seconded. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes.
[Therefore, Councilmember Pflumm moved and Councilmember Sandifer seconded to ratify the semi-monthly claim for May 23, 2016, in the amount of $1,990,093.87.]

2. MISCELLANEOUS COUNCIL ITEMS. MAYOR DISTLER: Miscellaneous Council Items. Does anyone on the Council have an items they would like to discuss? Mr. Vaught.

COUNCILMEMBER VAUGHT: This is something that Councilman Pflumm I think brought up a couple years ago, and then I know Brandon was late to this last Committee meeting and it’s because -- especially when you’re new you’re thinking 7:30, 7:30. And so we have a 7:30 Council, we have a 7:00 Committee. I wouldn’t mind bringing up the discussion again and see if we want to get them on the same time. Whether we move Council up to 7:00 or move Committee back to 7:30, but it is kind of ridiculous to have two different start times because it is confusing for people.

COUNCILMEMBER MEYER: I agree.

COUNCILMEMBER KENIG: Yeah.

COUNCILMEMBER VAUGHT: I mean we move --

COUNCILMEMBER PFLUMM: Thank the Lord.

COUNCILMEMBER VAUGHT: Yeah. Can we move -- do you want to move it up to 7:00 or do we want to push -- I mean I think moving it up to 7:00 we’d get home earlier.

COUNCILMEMBER MEYER: I like 7:00.

COUNCILMEMBER PFLUMM: 7:30 is better for me.

MAYOR DISTLER: We’ll go with 7:00 then.

[Inaudible; talking over one another.]

COUNCILMEMBER KENIG: As long as it’s consistent.

COUNCILMEMBER VAUGHT: And I’m fine either way. It doesn’t make a bit of difference to me. So, I don’t know if we want to bring it up at Committee or if we want to -- what do we have to do? I don’t know.

COUNCILMEMBER PFLUMM: I do want to add one thing. If they were all on the same night, Monday would be great.

COUNCILMEMBER VAUGHT: Planning Commission does Mondays.

COUNCILMEMBER SANDIFER: You may not win that one.

COUNCILMEMBER PFLUMM: Ask them to do Tuesday.

COUNCILMEMBER MEYER: Baby steps.

COUNCILMEMBER VAUGHT: That would be hard for Planning. That’s a lot of people to change schedules.

COUNCILMEMBER SANDIFER: Take what you can get, Dan.

COUNCILMEMBER VAUGHT: So, I don’t know. How do we -- what do you want? Just --

CITY MANAGER GONZALES: You know, I’m not even sure where that is stated.

MS. CHARLESWORTH: It’s in the Charter Ordinance.

CITY MANAGER GONZALES: Oh, it’s in the Charter Ordinance. So, is that the same Charter Ordinance we’ll be looking at with the change in the elections?

COUNCILMEMBER PFLUMM: We have a Charter Ordinance for Committee meetings?

COUNCILMEMBER MEYER: It might be in Policy Statement 7 as well. There might be two spots.

COUNCILMEMBER SANDIFER: They did that just for you, Dan.

COUNCILMEMBER PFLUMM: No, no, seriously.

CITY MANAGER GONZALES: First and third. Well, I think the Council officially declared when their public meeting is, so that could very well be part of the Charter Ordinance. The Committee may be stated somewhere else. But let us find the official documents and if it’s a simple change, we’ll just bring it forward on a Council agenda.

COUNCILMEMBER VAUGHT: Sounds good to me.

MAYOR DISTLER: Great. Mr. Sandifer.

COUNCILMEMBER SANDIFER: Yes. We have Old Shawnee Days coming up a week from Thursday. I would like to kind of call staff in advance because this couldn’t be put together without all the help of all, especially the City and everybody involved. We have a fantastic group of people that help to put this thing together. And I just want to make sure that they’re recognized ahead of time because they’re doing a great job. And I hope everybody can make it. It’s supposed to be a really good time. We’ll get the rain out of the way this week. Everything should be great next week. Should be good. Hope to see you all there.

COUNCILMEMBER PFLUMM: Who’s the band?

COUNCILMEMBER SANDIFER: Loverboy. The big band.

COUNCILMEMBER VAUGHT: I saw them at Summer Jam once 30 years ago.

COUNCILMEMBER PFLUMM: A hundred years ago.

COUNCILMEMBER VAUGHT: Huh?

COUNCILMEMBER PFLUMM: A hundred years ago.

COUNCILMEMBER VAUGHT: Thirty years ago, something like that.

MAYOR DISTLER: Any other Council items that anyone would like to discuss? Mr. Jenkins.

COUNCILMEMBER JENKINS: Just something brief. This week we had an opportunity to attend the award ceremony of the police department, the Shawnee Police Department. A number of people were there from City Council and had a pretty good turnout for the policeman. And we got a chance to review many of their accomplishments for the year, a number of awards were given out. And I just wanted to pass my compliments onto the chief for putting on a very good program and just for an outstanding police department. Thank you.

MAYOR DISTLER: Thank you. Mr. Pflumm.

COUNCILMEMBER PFLUMM: Brandon I think was first, but you go ahead.

COUNCILMEMBER KENIG: Oh, no. You can go first. That’s fine.

COUNCILMEMBER PFLUMM: I was just going to thank everybody for helping out on our downtown open house, whatever you want to call it.

COUNCILMEMBER SANDIFER: It went pretty well.

COUNCILMEMBER PFLUMM: So, I know a lot of staff members had a lot of time in it. And so it was a beautiful day. It was a little chilly, but anyway, thanks.

MAYOR DISTLER: Mr. Kenig.

COUNCILMEMBER KENIG: Yes. Just want to echo Councilmember Jenkins’ comments about the police ceremony. I think for many of us it was not only very moving, but also a reminder, Chief, of what many of us take for granted on a daily basis and those officers who have gone above and beyond. And being able to hear about their heroics firsthand I think was just very moving. So, thank you.

And second, I’d like to thank those who showed up to the Startup Crawl on Friday at the Device Shop. So, this was the first year that Shawnee was on the location list of the eight locations participating. And we were well represented in the City. I know Councilmembers Neighbor and Vaught were there. Several members from the Chamber side as well, Andrew Nave and Ellie. And the City was well represented. And I heard just from initial feedback that I think out of all of the stops we probably had the largest presence in terms of promoting Shawnee as a place to do business and for entrepreneurial ventures. And so hopefully many of the attendees were not current business owners, but they were people there with an idea and they’re wanting to get started. So, hopefully, whether it’s this year or next year or a couple years down the road they’ll remember what happened on Friday and come back to Shawnee and hopefully decide to set up shop here. So, thank you for those who attended and great event. Thank you.

MAYOR DISTLER: We’ll definitely welcome the next Steve Jobs. Any other comments from the Council?

J. ADJOURNMENT
COUNCILMEMBER SANDIFER: Motion to adjourn.

COUNCILMEMBER PFLUMM: Second.

MAYOR DISTLER: Okay. We have a motion and a second. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. We are adjourned.
[Therefore Councilmember Sandifer moved and Councilmember Pflumm seconded to adjourn. The motion passed 8-0.]
(Shawnee City Council Meeting Adjourned at 7:59 p.m.)










CERTIFICATE

I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.

/das May 30, 2016

Deborah A. Sweeney, Recording Secretary

APPROVED BY:

_______________________

Stephen Powell, City Clerk











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