PDF Format:

CC07132015.pdfCC07132015.pdf

CITY OF SHAWNEE
CITY COUNCIL MEETING
MINUTES
July 13, 2015
7:30 P.M.

Michelle Distler - Mayor

Councilmembers Present Staff Present
Councilmember PflummCity Manager Gonzales
Councilmember NeighborAssistant City Manager Killen
Councilmember JenkinsCity Clerk Powell
Councilmember KemmlingFinance Director Rogers
Councilmember Vaught City Attorney Rainey
Councilmember MeyerDevelopment Services Dir. Wesselschmidt
Councilmember Sandifer Parks and Recreation Director Holman
Councilmember KenigPlanning Director Chafee
Information Technology Director Bunting
Police Chief Moser
Fire Chief Mattox
Transportation Manager Sherfy
Sr. Accountant Oldham
Communications Manager Ferguson
Deputy Police Chief Orbin
Police Captain Tennis
Police Captain Brunner
Police Captain Mendoza
Police Captain Hein
Planning and Research Manager Collins
(Council Committee Meeting Called to Order at 7:30 p.m.)

A. ROLL CALL

MAYOR DISTLER: Good evening and welcome to tonight’s meeting of the Shawnee City Council. I would ask that you please silence your electronic devices at this time. I am Mayor Michelle Distler and I will be chairing this meeting. I will do a roll call at this time. Councilmember Neighbor?

COUNCILMEMBER NEIGHBOR: Present.

MAYOR DISTLER: Councilmember Pflumm?

COUNCILMEMBER PFLUMM: Present.

MAYOR DISTLER: Councilmember Jenkins?

COUNCILMEMBER JENKINS: Present.

MAYOR DISTLER: Councilmember Kemmling?

COUNCILMEMBER KEMMLING: Present.
MAYOR DISTLER: Councilmember Vaught?

COUNCILMEMBER VAUGHT: Present.

MAYOR DISTLER: Councilmember Meyer?

COUNCILMEMBER MEYER: Present.

MAYOR DISTLER: Councilmember Sandifer?

COUNCILMEMBER SANDIFER: Present.

MAYOR DISTLER: Councilmember Kenig?

COUNCILMEMBER KENIG: Present.

MAYOR DISTLER: Thank you.

B. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE

MAYOR DISTLER: Please join us for the Pledge of Allegiance followed by a brief moment of silence.

(Pledge of Allegiance and Moment of Silence)

MAYOR DISTLER: Before we begin our agenda I’d like to explain the procedures for public input. During the meeting I will offer the opportunity for public input. If you would like to speak to the Council at any of those times, please come forward to the microphone. I will ask you to state your name and address for the record and then you may offer your comments. So that members of the audience can hear your comments, I would ask that you speak directly into the microphone. By policy, comments are limited to five minutes and no person may speak more than twice to any one agenda item. After you are finished, please sign the form to the right of the podium to ensure we have an accurate record of your name and address. During the meeting will call for motions after I ask for public comments on each item. I would also like to remind Council to please turn on your microphone when you would like to speak so that we can get a clear and accurate record for the minutes. In addition. Councilmember Vaught had a good idea for our listening audience. So, while we won’t do a roll call vote on every vote, we will start recognizing the Councilmembers who vote in dissent, so that the listening audience will have a clear and accurate record of the vote.

C. CONSENT AGENDA
MAYOR DISTLER: The next item on the agenda is C, the Consent Agenda. Does the Council have any items they would like to remove? Seeing none, I will accept a motion.

COUNCILMEMBER SANDIFER: Move for approval.

COUNCILMEMBER MEYER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0)

D. MAYOR'S ITEMS

MAYOR DISTLER: The next item on the agenda is D, Mayor’s Items, and I have three items tonight. First, one of the goals I have set for myself is to become more familiar with the work we do at the City, and I’ve had some great experiences and want to start sharing those on the nights that we have shorter meetings to try to give you a little bit -- it’s still not the full effect as if you get to do it yourself, but hopefully it will help enlighten some of the responsibilities, the daily responsibilities of what we do as a City.

And so on June 8th, I spent two hours riding with Rick Dolan in the street sweeper and it was a great experience. Offered me a whole different way of looking Shawnee. So, these slides show a few highlights. So, this is our street sweeper we all know and love. And this is cruising down the street going five miles per hour the entire time. Still going five miles per hour the entire time down Shawnee Mission Parkway. Five miles per hour. And that’s Rick. He gets out and picks up the big stuff that won’t go up into the sweeper to keep it not only from damaging the machine, but then from hurting any vehicle tires or anything that have to pull over to our shoulder.

And this is what amazed me. So, after a couple hours of sweeping, you know, all these years on the Council I realized there was an importance to the street sweeper, but I didn’t fully grasp until actually riding this and physically seeing it for myself how much that we pick up and dump just after a couple of hours. So, if you could imagine if we didn’t ever do this what our roads would look like. And I’ve actually got the number here. Staff estimates that in a two-hour time frame over 1,000 pounds of debris is picked up off of the streets.

So, I just, like I said, to me -- I’m a very visual person, so I want to share that with you guys. And I have so much more to share, but we’ll just do one a night on the shorter meetings. So, it was a great experience. And like all my experiences so far I have been so impressed with how much work and how much our employees care about Shawnee and how hard they work.

Second, I’d like remind the public about my first Third Thursday Coffee that will be this week at nine a.m. at the Civic Centre. I’m excited about this program and the opportunity to meet Shawnee citizens. So, please spread the word.

And finally, I want to let the Council know I am exploring a guest councilmember program for third through seventh graders where I will select a student to sit at the podium for the entire Council meeting. I will expect them to read the packet. I will meet with them prior to the meeting to review it. I would hope that they would join in the conversation. Also offer a straw vote on all issues. And I’m going to pilot this program at our next meeting. And I have asked Riley Rambo, who is a fifth grader at Grace Christian Academy to help me by trying this out. We haven’t figured out the seating yet, but we’ll be working on that, so I hope you will welcome Riley at the next meeting and then provide me feedback on the program afterward. And Councilmember Kenig and Sandifer better watch out because he is a Ward IV resident. But he after a field trip here to City Hall, he became very engaged and excited about local government. So, we’re going to let him participate and hopefully this program grows and we have more third through seventh graders that will be interested in it.

E. BUSINESS FROM THE FLOOR

MAYOR DISTLER: Okay. So, the next item is E, Business from the Floor. Is there anyone who has comments on an issue that is not on tonight’s agenda? Come on up.

MR. PIERSON: My name is Richard Pierson, and I have left some literature before you before. And what I’m here to talk to you about is going to be simple and clear. I’m here to talk to you about smoking. In the immediate metropolitan area there are 14 American Legion Posts. Thirteen of them are non-smoking. There is one that’s not. It’s just down the road here at 65th and Nieman Road. And I am a veteran, so I am a member there. And so I have talked to them over a period of probably 90 days to try to compromise something with the Friday night dance because we have a lot of people that only stay for a couple hours and some of them won’t even come anymore and our numbers are dropping about 50 percent. And so we’d like to get those numbers back because we’re afraid maybe we’ll end up without a Friday night dance. That covers just about everything that I want to do. Does anybody have a question or anything about it?

COUNCILMEMBER JENKINS: What were you looking to achieve?

MR. PIERSON: We fear maybe that if the numbers keep going down we won’t have a Friday night dance anymore. We won’t have that.

COUNCILMEMBER JENKINS: Right. I got that. What was it you thought the Council should be helping with?

MR. PIERSON: What?

COUNCILMEMBER JENKINS: What were you expecting the Council to help with? I guess I missed that part.

MR. PIERSON: Oh, well, you -- I’m sorry. The Clean Air Act which was enacted in what, I think went into effect July 1, 2010. It was I think at that time that they passed the law in Kansas and I think they excluded casinos, veterans’ organizations and fraternal organizations. Of course, we don’t have any casinos in Johnson County, so it doesn’t bother you, but they said at the end of this particular law that said, please be advised that the local city and county smoking laws remain in effect and may be stricter than the state law. So, you have the power or the authority to pass a resolution or whatever it is that you could stop smoking there. It could end up being a smoke-free venue.

COUNCILMEMBER JENKINS: Okay.

MAYOR DISTLER: Okay. Thank you. Oh, sorry. Mr. Pflumm.

COUNCILMEMBER PFLUMM: Well, I’m just curious. You know, I think I’ve been in that building. It’s hard to remember, but there is like a bar area downstairs?

MR. PIERSON: Yes. In the down -- in the bottom area there’s a dance area and a bar area.

COUNCILMEMBER PFLUMM: Right. And then the upper area is like the dance floor area, right?

MR. PIERSON: Well, no. The upper area they usually rent that out.

COUNCILMEMBER PFLUMM: Okay.

MR. PIERSON: And then also on Tuesdays and Thursday nights they have Bingo up there. Now, that upper level is non-smoking.

COUNCILMEMBER PFLUMM: Okay. That’s what I was thinking.

MR. PIERSON: It’s non-smoking at all there.

COUNCILMEMBER PFLUMM: Okay.

MR. PIERSON: But the bottom area is.

MAYOR DISTLER: Okay. Well, thank you for bringing this to us and we will definitely look into it.

MR. PIERSON: Okay. Well, thank you very much and I appreciate you giving me the courtesy to take a few minutes to talk to you. And I know that you will undoubtedly make the right decision. I’m supposed to sign out somewhere?

COUNCILMEMBER PFLUMM: You mean smoking?

COUNCILMEMBER SANDIFER: You’ve got him choked up.

COUNCILMEMBER PFLUMM: Smoking.

MAYOR DISTLER: Thank you so much.

COUNCILMEMBER PFLUMM: Chickens?

MS. SMALLEY: Yes.

COUNCILMEMBER PFLUMM: Sorry I wasn’t able to meet with you.

MS. SMALLEY: It’s great. I’m glad that you guys are letting me speak. I’m Bailey Smalley and I’m here to hopefully convince you to allow more people to keep chickens or other poultry in their backyard than code currently allows. So, to look at some reasons why people decide to keep chickens as a pet, but it’s also a source of food with meat and eggs and fertilizer for your garden. It can also provide pest control eating bugs that might eat your vegetables or be a pest to you. However, some people might not be excited about the idea of poultry for these reasons. Well, you can think about these reasons and responses to each of these cons. If you’re concerned about noise you could just have hens and not have roosters. If you’re concerned about odor, you could be a responsible pet owner and make sure that you’re picking up after your pets. If you’re concerned about the way things look, you could just follow your HOA guidelines or talk to your neighbors ahead of time about what your coop would look like. And if you’re concerned about health concerns, you could just bury the waste, disinfect your equipment and cook food thoroughly. I’m specifically addressing salmonella. Reptiles and exotic birds, which are currently allowed under code also transmit salmonella and currently U.S. avian influenzas do not sicken humans particularly if you hatch the chicks yourself and avoid commingling of flocks. So, let’s look at what current code says. You can have a special exception to the special animal permit right now if your animals don’t create a public nuisance and are properly kept, except it says that there will be no exceptions granted for the distance requirements. Which state that you have to have your animal housing a hundred feet from every property line, with the exception of dog houses because people love their dogs. And here is just a visual illustration. A hundred feet from every property line, this is a half-acre lot, would be unattainable. And 90 percent of lots in metro areas area half acre or smaller in size. And in the red circle, that’s about what six chickens would be on a lot. So, very small indeed. The professional recommendation would be that you just have two to four feet inside the coop where they sleep and eight to ten feet where they’re running around. On the left you can see a permanent coop. That wouldn’t move around. And on the right two images these would be movable chicken tractors. You could move it to a fresh patch of grass and that would help with the smell, too. KCMO, along with Merriam and Roeland Park allow chickens with neighbor consent. Most recently KCMO was the city that updated their code saying that as long as you had a hundred foot distance around you permission from all your neighbors you could have chickens. And it’s for a one year initial permit, which is what Shawnee already has with two inspections per year. Shawnee currently has one. And they ask that you would renew consent every five years in case new neighbors moved in. I spoke with an official from KCMO and he said that requiring neighbors’ consent was the biggest thing that eased the city council’s concerns. And then neighbors could still file nuisance actions after they had given permission. So, they gave the permission and then they decided, well, these chickens are a pest and they can still file those complaints. The effects have been in the several years since it’s been in effect, only 53 permits as of last week, which represents .01 percent of the population in KCMO. And they said that interest has been leveling off. So, it’s not something you would see in every backyard. I propose that you do require the consent of all the neighbors within a hundred foot distance. Renew the consent every five years. And consider a six bird limit on a half-acre or smaller, although there’s no reason that ten birds couldn’t be housed as discreetly as six birds. And this is just a picture I think of what you could see in Shawnee. This is in Waldo. The Kansas City Art Administrator says that having chickens helps build community which is part of what I hope to achieve.

MAYOR DISTLER: That’s great. Thank you.

MS. SMALLEY: And the document that you have here would be all of the revisions that I drafted for a municipal code.

MAYOR DISTLER: Thank you so much for doing all this. And I do believe we have it scheduled for an upcoming Committee meeting for discussion.

MS. SMALLEY: Okay.

CITY MANAGER GONZALES: We do have a staff committee group of employees working on it. We’ll borrow from some of your research, so we appreciate that. And we’re hoping an October Committee meeting, which would be that first Tuesday in the first full week of October. So, we’ll keep you posted on when it’s going to be.

MS. SMALLEY: All right. Thanks for letting me make the presentation and to flood your in-boxes.

MAYOR DISTLER: Thank you so much.

COUNCILMEMBER JENKINS: Thank you very much.

COUNCILMEMBER PFLUMM: Hang on.

MS. SMALLEY: Oh, I’m sorry.

COUNCILMEMBER PFLUMM: Do you want to be involved with staff? I mean, it’s your deal and I think it’s a great idea.

MS. SMALLEY: In researching or --

COUNCILMEMBER PFLUMM: Well, I mean, they might have questions or anything like that.

MS. SMALLEY: Sure. Anybody can send me questions. I’m in touch with the Johnson County Extension Office from K State and I have resources there and a lot of research to back up what I think is a good idea.

COUNCILMEMBER SANDIFER: We don’t mention K State up here.

MS. SMALLEY: I went to KU.

COUNCILMEMBER PFLUMM: Why not? Why not?

MS. SMALLEY: I went to KU.

COUNCILMEMBER NEIGHBOR: Okay. That’s okay.

MS. SMALLEY: It’s a land grant university, so it had the veterinary program. All right. Any other questions? Thank you.

COUNCILMEMBER PFLUMM: Thanks.

MAYOR DISTLER: Thank you so much. Is there any other Business from the Floor? Okay. Seeing none, the next item is F, Public Items.

F. PUBLIC ITEMS

MAYOR DISTLER: Item Number 1 is to Consider an Excise Tax Abatement Agreement with Manchester Partners, LLC, Hills of Forest Creek, Fourth Plat Subdivision, 6000 Block of Lakecrest Drive. For the purpose of stimulating development activity, the Governing Body passed an ordinance creating the option for a property owner to receive a conditional abatement of excise tax. Pursuant to the Policy, Manchester Partners, LLC has formally requested to be considered for the conditional
abatement of the excise tax for a large lot single family residential subdivision with one lot. The recommended action is to approve and authorize the Mayor to sign the agreement. Is there any discussion from the Council? Is there anyone from the audience that would like to speak to this item? I will accept a motion.

COUNCILMEMBER NEIGHBOR: So moved.

COUNCILMEMBER PFLUMM: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0)

MAYOR DISTLER: Item Number 2 is to Consider Establishing a Budget Limit and Setting a Public Hearing for the 2015 Amended Budget and the 2016 Budget. There are two recommended actions on this item. The first is to consider approving the Notice of Public Hearing amending the 2015 Budget for July 27, 2015, at 7:30 p.m. The second action is to consider approving the Notice of Public Hearing for the 2016 Budget for July 27, 2015, at 7:30 p.m., establishing the tax levy at $18,841,561 with an
estimated mill levy of 24.520 with a total budget of $101,440,682. Is there any discussion from the Council? Mr. Neighbor?

COUNCILMEMBER NEIGHBOR: I believe, at least in my copy here it says, Action A, it says amending the 2015 budget. Shouldn’t that be 2015R?

CITY MANAGER GONZALES: We refer to it as R, which stands for revised which is the same as amended.

COUNCILMEMBER NEIGHBOR: Okay.

CITY MANAGER GONZALES: Same thing, just semantics. Yes.

COUNCILMEMBER JENKINS: Just a question I had on Item B there.

MAYOR DISTLER: Mr. Jenkins.

COUNCILMEMBER JENKINS: Yes. We’re going to vote on both of these, so I would just like to ask a question.

MAYOR DISTLER: Well, yeah. Just if you’d raise your pencil that way I know to recognize you.

COUNCILMEMBER JENKINS: Sure. Okay. We had $101 million, and I’m assuming now looking at this that -- and I had a question about that when I was reading it earlier. I’m trying to figure out where that 101 million came from when we were at 70 -- we were at quite a bit less last year. We were at 70,184,000 last year, so we jumped up 30 million. Then I’m looking at this and I’m saying, okay, well, okay, the numbers are derived from the tax levy and the mill levy, is that what you’re saying?

CITY MANAGER GONZALES: Ms. Rogers actually has just a short presentation on the notices with some comments and maybe that will answer your questions. And if not, we can do that after.

COUNCILMEMBER JENKINS: Great.

MS. ROGERS: Maureen Rogers, Finance Director. This is always one of the more confusing things about this budget notice. Just to back up just a little bit. This notice is part of the official state budget forms and if approved tonight these notices will appear in the Shawnee Dispatch on Wednesday. The $101 million is the budgeted expenditures plus the fund balances. And for many, many years this is how we have set our budget limit. That way, for instance, if there was an unexpected item or something that would require use of reserves during the year, it would not be necessary to have to go through the entire budget hearing process with the state in order to be able to spend that money. But the intention is not to spend any more than, or generally we never even spend as much as what the 79 million of budgeted expenses.

COUNCILMEMBER JENKINS: Yeah. I see that’s what you’re doing. You’re rolling the reserves back into the total for this -- the way you depicted it here. Because all this process we’ve been looking at them kind of separate out that’s why the numbers didn’t -- I look at this and all of a sudden it’s got 30 more million and then it was like, wow, what happened.

MS. ROGERS: Right. About 79 million is budgeted expenditures, but 22 million is fund balances in the funds.

COUNCILMEMBER JENKINS: Okay. I think that answers it because we did have the increase in the sales tax as well in there. So, between the two of those that would probably account for it then. Thank you.

MS. ROGERS: Yes. And then the column, the next to the right-hand column, what we’re setting is actually the dollar amount of tax. And it’s a little bit higher than what is shown in the forecast because we always have an allowance for delinquencies. And also now that we have active TIF districts, we also needed an allowance for TIF increment. So, we have these three funds that mill levies, but we also, if you recall in the TIF/CID/TDD, that money that would go to developers has to come out of this. So, if anybody notices that those are different, that’s why. But the mill levy is set to be, as we discussed, the total at the bottom is the 24.52, which is the same as what it was last year. But the composition between the funds has changed from last year, but it’s exactly what we talked about in all of the different meetings.

To look at the amended 2015, there’s only two funds that have changed. There are a number of changes that we talked about in 2015R from 2015, but there’s only two funds that require statutory amendment, that all of the other changes fit within the approved 2015 budget. The Special Highway Fund needed additional authority in order to be able to include the repairs at 75th and K-7 for the damaged culvert. And the Stormwater Fund needed additional authority in order to be able to spend unspent funds from last year.

MAYOR DISTLER: Mr. Pflumm.

COUNCILMEMBER PFLUMM: So, on Number A there, I’m curious why we don’t need to say the number. Are we still below our original number that we did a year ago at this time?

CITY MANAGER GONZALES: Yes.

COUNCILMEMBER PFLUMM: For 2015?

CITY MANAGER GONZALES: Yes.

COUNCILMEMBER PFLUMM: Okay. So, that our total, well, what we -- a month from now or two weeks from now, whenever we do our, you know, our hard number, that’s the number we’re still below, right?

MS. ROGERS: Right. And in 2015, we approved limits that were the expenditures plus the fund balances. So, in most of those funds we have plenty of budget authority. But in these two we didn’t because they didn’t have much fund balance.

COUNCILMEMBER PFLUMM: Gotcha.

MAYOR DISTLER: Any further discussion from the Council? Mr. Pflumm?

COUNCILMEMBER PFLUMM: Yeah. Just to understand that right there. So, each fund balance that if it grows next year, that’s why we’re at the hundred million because we’ve got in all of our fund balances?

MS. ROGERS: Right.

COUNCILMEMBER PFLUMM: Okay. And so we didn’t have that for those two funds?

MS. ROGERS: No. It’s just the way the forms are created by the state. They really only want to know what funds are changing. They don’t want to go through the whole format again because that was already approved last year.

MAYOR DISTLER: Mr. Jenkins?

COUNCILMEMBER JENKINS: Just got a question for clarification for me. So, we’re going to authorize the ceiling of the budget that will include the reserves. So, technically you could spend the entire thing including reserves?

MS. ROGERS: Technically you could.

MAYOR DISTLER: Anyone from the audience who would like to speak to this item? Okay.

MAYOR DISTLER: I will accept a motion on the first recommended action.

COUNCILMEMBER NEIGHBOR: So moved.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0)

MAYOR DISTLER: I will accept a motion on the second item.

COUNCILMEMBER NEIGHBOR: So moved.

COUNCILMEMBER KENIG: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0)

G. ITEMS FROM THE PLANNING COMMISSION MEETING OF JUNE 15, 2015

MAYOR DISTLER: The next item is G, Items from the Planning Commission Meeting on June 15, 2015. Item Number 1 is to Consider SUP-05-15-06; the Special Use Permit for Planet Fitness, to Operate an Athletic Club in the Commercial Neighborhood Zoning District, Located at 13320 W. 62nd Terrace. At their June 1, 2015 meeting, the Planning Commission recommended 8-0 that the Governing Body approve SUP-05-15-06, subject to the conditions in the staff report. The recommended action to approve the special use permit. Is there any discussion from the Council? Anyone from the audience that would like to speak on this item? I will accept a motion.

COUNCILMEMBER PFLUMM: So moved.

COUNCILMEMBER VAUGHT: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0) H. STAFF ITEMS

MAYOR DISTLER: Next Item is H, Staff Items. Item Number 1 is to Consider Approving Final Plans, Accepting Easements, Approving an Agreement with Johnson County Board of County Commissioners, and Authorizing Staff to Advertise the Project for Bid for the Street and Storm Sewer Improvements, 59th Terrace - Flint Street to King Street, P.N. 3392 (SMAC TC-21-069). Final plans are complete for the 75th Street and 43rd Street intersections along K-7 Highway. The total -- this one? Final plans are complete and the estimated total cost of the project is $604,000. Funding sources include SMAC, Parks and Pipes and CDBG. The next step is to approve final plans, accept easements, approve a reimbursement agreement with Johnson County, and authorize staff to proceed with bidding the project. A memo is included. There are four recommended actions. The first is to approve the final plans. The second is to accept the storm draining and construction easements. The third is to approve a reimbursement agreement with Johnson County, and the fourth is to authorize staff to advertise the project for bids. Is there any discussion from the Council? Anyone from the audience that would like to speak on this item? I will accept a motion on the first recommended action.

COUNCILMEMBER JENKINS: So moved.

COUNCILMEMBER SANDIFER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0)

MAYOR DISTLER: I will accept a motion on the seconded recommended action.

COUNCILMEMBER JENKINS: So moved.

COUNCILMEMBER SANDIFER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0)

MAYOR DISTLER: I will accept a motion on the third recommended action.

COUNCILMEMBER KENIG: So moved.

MAYOR DISTLER: Is there a second?

COUNCILMEMBER SANDIFER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0)

MAYOR DISTLER: I will accept a motion on the fourth recommended action.

COUNCILMEMBER JENKINS: So moved.

COUNCILMEMBER SANDIFER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0)
MAYOR DISTLER: Item Number 2 is to Consider Bids and Award Contract of the 2015 Chip Seal Program. Bids were received on July 1, 2015 from two contractors. The budget for this work is $150,000. Staff is recommending the low bidder Vance Brothers, Inc. in the amount of $130,292.25. The recommended action is to approve and authorize the Mayor to sign the contract. Is there any discussion from the Council? Anyone from the audience that would like to speak on this item? I will accept a motion.

COUNCILMEMBER PFLUMM: Move for approval.

COUNCILMEMBER NEIGHBOR: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0)

J. MISCELLANEOUS ITEMS

MAYOR DISTLER: The next item on the agenda is I, Miscellaneous Items. Item number 1 is to Ratify Semi-Monthly Claim for July 13, 2015, in the Amount of $1,870,789.49. Is there any discussion from the Council? Anyone from the audience that would like to speak on this item? I will accept a motion.

COUNCILMEMBER VAUGHT: Move for approval.

COUNCILMEMBER MEYER: Second.

MAYOR DISTLER: A motion has been made and seconded on this item. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0)

MAYOR DISTLER: Item Number 2 is Miscellaneous Council Items. Does anyone on the Council have an item they would like to discuss? Mr. Pflumm?

COUNCILMEMBER PFLUMM: Yeah. Actually it’s in reference to the budget really. So, I didn’t really think -- all we were doing in Item Number 2 was setting the limits. You know, we had a lot of discussion. There was items brought up in writing and, you know, verbal, you know, all that. I don’t know that we really deviated from the presented budget. Actually I don’t think we did at all, but, you know, I just -- for the Mayor because there’s a lot of new Council people or newer, I don’t want to put you on the spot. So, before the next meeting, if you could weigh in on some of those thoughts that were presented that were not acted upon I would greatly appreciate that.

MAYOR DISTLER: Well, I know some of them were because we’re now we’re looking to go to the bid with the street sweeper.

COUNCILMEMBER PFLUMM: Okay. Yeah. That was just one item there.

MAYOR DISTLER: And Mr. Jenkins’ suggestion about making the budget easier to understand and stuff like that. But I mean, yeah, I can weigh more in on the items. But I know that there have been some changes made after the discussions.

COUNCILMEMBER PFLUMM: Yeah. And I know the way we used to do it on, you know, this, well, what am I trying to say here. What did we use to call those Carol?

CITY MANAGER GONZALES: Decision packages.

COUNCILMEMBER PFLUMM: Decision packages. So, we used to have a spreadsheet. Everybody got to weigh in on that and I thought that was really a good, you know, policy. And it got a lot input from a lot of different Council people. And I’m not saying that’s the way -- how it was voted on, but that’s the information that was presented, you know, in the budget hearings and all that. So, you know, if we could -- in addition to what Mr. Jenkins said, if we could, you know, bring that back I would greatly appreciate that and that would help out a lot of newer Council people and stuff like that. Anyway, I just -- if you could weigh in on some of that, that might help some people that might have been on the fence on this. You know, I just would have hoped, you know, that we -- and I’ll weigh in right now. I mean, we’re dipping into our reserves 3.6 million and I just don’t think that’s a good idea. So, you know, I’m just, you know, bringing -- we haven’t done anything but set a ceiling here. So, all we did tonight was just throw out a number and that’s great. So, that’s why we all voted on it. But the next one is when we vote for the actual budget. So, it’s never too late to change it until next time.

MAYOR DISTLER: Okay. Thank you.

K. ADJOURNMENT MAYOR DISTLER: Anything else from the Council? Seeing none, I will accept a motion to adjourn.

COUNCILMEMBER SANDIFER: Motion to adjourn.

COUNCILMEMBER NEIGHBOR: Second.

MAYOR DISTLER: A motion has been made and seconded to adjourn. All those in favor say aye.

COUNCILMEMBERS: Aye.

MAYOR DISTLER: Opposed nay. Motion passes. (Motion passes 8-0). We are adjourned. Thank you.
(Shawnee City Council Meeting Adjourned at 8:01 p.m.)


CERTIFICATE

I certify that the foregoing is a correct transcript from the electronic sound recording of the proceedings in the above-entitled matter.

/das May 18, 2015

Deborah A. Sweeney, Recording Secretary

APPROVED BY:

_______________________

Stephen Powell, City Clerk



File Attachment Icon
CC07132015.docx